Project Coordination (Events)

Plan, organize, assist and execute events from concept through completion

Prepare event proposals including concept, budget estimates, timelines, and logistics, for client

Develop creative briefs and work closely with designers to produce event assets such as invitations, signage, banners, and promotional materials

Manage event logistics such as venue selection, catering, audiovisual needs, signage, seating, and transportation

Source, negotiate, and manage relationships with external vendors, suppliers, and venues

Create and maintain detailed event timelines, checklists, and run-of-show documents

Oversee on-site event setup, execution, and breakdown, troubleshooting issues in real time

Manage guest lists, RSVPs, registration, and attendee communications

Track and report on event performance metrics (attendance, budget adherence, attendee feedback, ROI, post event report)

Supervise event staff, volunteers, or temporary contractors as needed

Manage post-event activities, including vendor payments, feedback collection, and debrief reports

Support any ad-hoc projects and duties as assigned by the superior