Senior Executive Officer, Advancement Office

Description

The Senior Executive Officer supports the execution of fundraising activities at NAFA, including donor engagement, events and campaign operations, and donor administration. The role plays a key part in ensuring effective coordination, data integrity, and timely follow-through across donor engagements, contributing to positive donor experience and overall fundraising outcomes.

Roles and Responsibilities

Fundraising Events & Campaign Operations

• Support the planning, coordination and delivery of fundraising events and campaigns, including Golf Charity, Giving Month, donor engagement sessions and appreciation events
• Coordinate end-to-end event logistics, including vendor management, invitations, registrations and on-site execution
• Prepare event materials and contribute to post-event reporting and insights
• Provide coordination support across fundraising initiatives, ensuring alignment between events, donor engagement activities and reporting

Donor Engagement & Coordination

• Coordinate donor meetings, campus visits and engagement activities
• Support invitations to performances, exhibitions and networking sessions
• Ensure timely follow-up actions post-engagement
• Liaise with internal stakeholders and external partners to support donor engagement activities

Donor Administration & CRM Management

• Maintain accurate and up-to-date donor records in the database
• Track donor interactions, pledges and follow-up actions in a timely and accurate manner
• Ensure proper documentation and record-keeping for all donations

Reporting & Stewardship Support

• Support preparation of donor reports, summaries and updates
• Track fundraising activities and pipeline progress
• Assist in coordination of stewardship activities, including thank-you processes and donor recognition

Administrative & Office Support

• Provide general administrative support, including scheduling, documentation and procurement
• Support overall operations of the Advancement Office
• Perform other duties as assigned in support of fundraising objectives

Requirements

1. Diploma in any discipline with 5 - 8 years of relevant experience in events management, fundraising support, stakeholder engagement or administration
2. Good communication and interpersonal skills, with confidence in engaging internal and external stakeholders, including donors and partners
3. Comfortable working with data, and able to support basic analysis and reporting tasks
4. Strong organisational skills, with the ability to manage multiple priorities and work under pressure
5. Resourceful, detail-oriented and able to follow through on tasks independently
6. Experience in events management, customer service or stakeholder engagement will be an advantage
7. Prior exposure to the higher education, non-profit or arts sector is a plus
8. A team player with a positive attitude and commitment to service excellence
9. Interest in arts education and donor engagement
10. Willingness to work occasionally on evenings or weekends to support donor engagement activities or fundraising events

We regret to inform that only shortlisted candidates will be notified.