Events Executive

Reporting to the Head of Events and Sponsorship, the responsibilities and essential job functions includes but not limited to the following:

• Planning and organising of Club Events to continuously engage members and to take charge of several interest groups and sections under Member Engagement. 
• Able to plan events and execution including coordinating with vendors and following up with the necessary arrangement. 
• Manage events registration process and to create a streamlined experience for the members. 
• Coordinating with vendors and following up with the necessary arrangement.
• Ensure all Social events and Member Engagement Activity enquiries and registrations are answered, followed up and executed in a timely manner (within 24 Hours).
• Oversee all administrative work relating to Events Department which includes raising POs, generating reports, event orders, filing, minutes recording, preparing meeting agenda and presentations etc. 
• Ensuring all Club Events promotional materials are updated in the Club and all areas such as website, television signages etc. 
• To record meeting minutes for Member Engagement Sub-Committee and Social Sub-Committee and prepare the presentation slides, agenda and organisation of the meetings. 
• Collaborate with Catering Sales Department on all logistics requirement needed to ensure the successful execution of Club Events. 
• Housekeeper of the Club Events Drive to ensure all relevant files are saved and to archive files which are no longer relevant. 
• Responsible to overseeing all inventory under the Events Department.