EVENTS MANAGER

JOB DESCRIPTION

• Oversee all day-to-day operations of the bar and bistro, ensuring smooth and efficient functioning.
• Coordinate with kitchen and bar staff to maintain high-quality food and beverage service.
• Plans, organizes and coordinates events such as Company events, birthday functions, wedding receptions etc
• Manage event enquiries received through emails and calls, ensuring timely response
• Identify and conceptualize the client’s requirements and expectations for each event
• Preparation of Event Orders and being responsible to ensure they are accurate to what has been agreed with clients and are issued and distributed in a timely fashion
• Develop and manage budgets for the venue, including labor costs, food and beverage costs, and other operational expenses.
• Prepare all materials like proposals, contracts, and all other inter-departmental forms accurately.
• Liaise with the kitchen and service team during the event planning process to ensure everything is in order.
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Coordinate with maintenance staff or external contractors for repairs and upkeep.
• Oversee important and large-scale events to ensure that everything runs smoothly
• Other works assigned by management.

JOB REQUIREMENTS

• Candidate must possess at least a Diploma/Advanced/Higher Graduate Diploma preferably in marketing or event management
• Have prior experience in doing event/sales coordinator jobs including handling bar will be advantages.
• Preferably with knowledge and experience of online platforms and live streaming technologies
• Willing to learn, flexible, adaptable and multi task
• Willing to work weekend's and Eve of Public Holidays. Week off on every Tuesdays
• Must be highly responsible, with the ability to work under pressure and independently
• Problem Solving Mindset and will always go the extra mile for the events you work on
• Must possess a strong work ethic as well as a dedicated and positive attitude
• Excellent oral, communication skills and attention to details
• Must be able to work independently and also be team-oriented and able to work collaboratively with strong interpersonal skills; professional at all times, with co-workers and vendors
• Self-motivated and a good team player
• Preferably with own transport