HSEQ Administrator/HSEQ Support Executive

Key Objectives

• To enforce safety compliance and promote safety awareness at the worksites, workshops and the Company’s premises.
• To support the HSEQ Team in ensuring compliance with Workplace Safety and Health (WSH)legislation, company safety policies, and client safety requirements.
• To assist in maintaining a safe and healthy working environment by supporting safety programmes, inspections, reporting, and documentation.

Main Activities

Safety Culture and Awareness Promotion

• Promotes a proactiveWorkplace Safety and Health (WSH) culture by educating employees on safety,health and environmental practices, with emphasis on risk prevention ratherthan corrective actions.           
• Constantly inculcates safety consciousness through various safety promotion programmes, publications,notices and award incentives.

Planning and Organising

• Familiarises with the requirements of the Factories Act and other legislation on safety, health and environmental control.
• Familiarises with the customers’ safety rules and practices, and safety expectations.
• Liaise with client and accredited bodies as required.
• Supports the development and documentation of safety policies, systems, practices and programmes in line with regulatory and client requirements.
• Initiates monthly site safety committee meetings with management staff, site personnel, sub-contractorsand other relevant parties to continuously review and improve safety effectiveness.
• Plans and organises safety programmes, e.g. campaigns, drills, training programmes, fire fighting and first aid courses, talks, newsletters, etc. to inculcate safety awareness at all levels.

Coordination and Control

• Coordinates and communicates safety requirements with all sub-contractors, ensuring that they support and comply with the safety requirements, including the use of PPE.
• Deliver HSEQ induction to contractors and new hires.
• Assist in conducting Tool Box Meeting before commencing work.
• Ensure that safety instructions are properly understood and complied with by all employees; that these instructions are documented in the Safety Manual , and that a copy of which is kept by each site and is readily accessible to all employees.
• Conducts regular safety audits to ensure safety and housekeeping compliance, and to identify potential hazards so that any deficiencies in safety system can be rectified.
• Reports and investigates accidents and dangerous occurrences and initiates corrective and preventive actions to avoid future incidents.
• Develops safety standards for operating equipment’s and PPE, and ensures that they are inspectedregularly for safety.
• Ensure that employees carry out licensed works, such as lifting, have acquired the necessary operational and safety training to authorise them for such works.
• Prepare, compile and submit periodic HSEQ reports, including safety statistics, incident and near‑miss data, inspection findings, corrective actions and client feedback,in accordance with internal, client and regulatory reporting requirements.           
• Maintain all safety records for regulatory and client inspection.
• Provides HSEQ support for tender submissions and client questionnaires by compiling relevant data and collating required HSEQ documentation for submission.

Work Experience

• At least 2 years relevant experience in the same capacity, preferably in similar or related industries.

Educational Qualifications

• ‘O’ / ‘A’ / WSH Level B or professional qualification in health, safety and environment management preferred.

Language Proficiency

• Preferably bilingual in English and Malay or Mandarin.

Personal Attributes

• Good communication skills
• Good organising skills
• Meticulous

Key Relationships

• HSEQ Team
• Site Management and Supervisors
• Workshop/ Site Personnel and Technicians
• Sub‑contractors and Vendors
• Project / Operations Team
• Regulatory Authorities (for inspections and documentation support)
• Clients’Safety Representatives