HR Executive – Preschool Industry

Working Location: Bukit Timah
Working Days: Monday to Friday
Working Hours: 9:00am to 6:00pm
Salary: $3,800 to $4,500 per month

Job Responsibilities

Human Resource Operations

• Manage employee records, personnel files and HR documentation.

• Prepare employment contracts, confirmation letters, salary adjustment letters, transfer letters and other employment-related documents.

• Maintain accurate employee information in the HR system.

• Monitor employee confirmation dates, contract expiry dates and other employment milestones.

• Support employee onboarding and offboarding processes.

• Coordinate employee clearance and final documentation for resigning employees.

Employee Relations

• Handle employee enquiries relating to company policies, employment terms, leave and HR procedures.

• Administer employee disciplinary and grievance processes in accordance with company policies and employment regulations.

• Prepare documentation for counselling, warning and disciplinary matters.

• Support investigations into workplace and employee-related matters.

• Maintain records of employee relations cases and follow-up actions.

Work Pass Administration

• Manage work pass applications, renewals, cancellations and transfers.

• Monitor work pass validity and renewal deadlines.

• Liaise with relevant government agencies on work pass matters.

• Maintain accurate records of foreign employees and work pass status.

• Support compliance with foreign manpower quota and regulatory requirements.

Manpower Planning and Recruitment

• Support manpower planning across multiple preschool centres.

• Maintain and update headcount, vacancy and manpower reports.

• Coordinate recruitment activities, including job advertisements, candidate screening and interview scheduling.

• Prepare employment offers and coordinate pre-employment documentation.

• Work with centre leaders to identify replacement and additional manpower requirements.

• Track recruitment progress and employee commencement dates.

Leave, Attendance and Payroll Support

• Maintain employee leave, attendance and medical leave records.

• Verify attendance, overtime, allowances and payroll-related information.

• Prepare monthly payroll input and supporting documentation.

• Coordinate with the payroll team or external payroll provider on payroll matters.

• Support CPF, levy and statutory contribution administration where required.

HR Policies and Compliance

• Maintain and update HR policies, procedures and employee handbooks.

• Support compliance with the Employment Act, Child Care Centres Act, ECDA requirements and other applicable regulations.

• Prepare documents and records for internal and external audits.

• Maintain confidentiality and proper access control for employee information.

• Support government surveys, grant applications and statutory submissions.

General Administration

• Prepare HR reports, headcount reports and manpower movement reports.

• Coordinate employee training registrations and maintain training records.

• Support insurance enrolment, employee benefits administration and claims processing.

• Perform other HR and administrative duties related to preschool operations.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.

• Minimum 5 years of relevant human resource experience.

• Experience working in the preschool, childcare or education industry is preferred.

• Experience handling employee relations, work passes and HR documentation.

• Experience supporting manpower planning across multiple locations or business units.
  

  
  📲Interested candidates, please WhatsApp your resume to: +65 9642 0989 (Han) 📧 Or email your resume to: [email protected]

  👤Chaw Chiaw Han | R22106723🏢 The Supreme HR Advisory Pte Ltd | EA 14C7279