Assistant HR Executive

Recruitment & Onboarding

• Support end-to-end recruitment activities including job postings, resume screening, interview coordination, and offer preparation
• Liaise with hiring managers on recruitment needs and interview scheduling
• Prepare onboarding documents and coordinate new hire orientation
• Maintain recruitment and onboarding records accurately

HR Administration

• Maintain and update employee records (new joiners, organisation chart)
• Prepare Employment contracts
• Assist in HR projects such as policy updates, employee engagement activities, and process improvements (digitalisation)
• Support training administration (Arrange Forklift/Food Cert Course)

Reception Cover

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g pens, forms and magazines)
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries
• Order front office supplies and keep an inventory of stock (office supplies & Uniforms & Shoes)
• Update calendars and schedule meeting

Requirements:

• Min diploma in Human Resources, Business Administration, or a related field.
• Has relevant experience in mass recruitment, at all levels of staff
• Strong understanding of recruitment best practices, sourcing techniques, and selection methods.
• Good knowledge of HR policies, procedures, and local employment laws.
• Strong interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
• Strong organizational and time management abilities.