HR & Administrative Executive

Job Description

Responsibilities:

HR

• Provide HR support to the Operations and work closely with HQ HR and Facilities Management Operations team on all HR matters.

• Manage recruitment cycle for Operations hiring (incl. job ad posting, shortlist of candidates, schedule for interviews, job offer and arrange onboarding).

• Handle the work pass for foreign workers (application, renewal, cancellation, etc.).

• Identify training courses as requested by the Operations and handle course registration and training grant.

• Update of cost allocation for the workers' in the system and issue staff letter.

• Handle leave administration for the workers and liaise with Operations to get leave updates input in the HR system with leave remarks indicate

• Process documentation and prepare HR reports relating to staffing, recruitment, training, grievances and performance evaluations, etc.

• Conduct exit interviews to identify reasons for employee's termination and maintain proper documentation.

• Assist in payroll preparation by providing relevant documents and information (attendance, Leave update, commission, Performance Incentive summary, etc).

• Assist to prepare and submit Form IR21, IR81, IR8S, Appendix 8A and Appendix 8B

• Filing of all government paid leave and claims

• Handle and assist on staff queries on compensation, benefit and payroll matters

• Provide support on ad-hoc HR related tasks/projects.

Administrative

· To assist in the compliance on the stock internal control

· Monthly stock count and stock check

· Perform ad-hoc and other administrative duties as assigned by supervisor

Requirements:

• Minimum Diploma in Human Resource Management or equivalent.

• Good knowledge of Employment Act and HR practices and regulations.

• Proficient in Microsoft Office (good knowledge of MS Excel)

• Excellent interpersonal and communication skills.

• Ability to work independently in a fast pace environment.