HR Administrator

The HR Administrator provides administrative and operational support to the HR function across multiple physiotherapy clinic locations. This role ensures accurate HR documentation, smooth coordination of HR processes, and compliance with internal policies and regulatory requirements. The position is highly detail-oriented and plays a key role in supporting day-to-day HR operations.

KeyResponsibilities

1.HR Administration & Documentation

• Maintain and update employee records (personal data, contracts, certifications, licenses)
• Prepare employment contracts, confirmation letters, and HR-related documentation
• Ensure proper filing (digital and physical) of all HR records
• Track contract expiry, probation periods, and renewal timelines

Support the implementation of HR policies and procedures, including employee handbook, code of conduct, and confidentiality agreements. Also includes supporting updates to the HR Employee Handbook.

2.Payroll & Attendance Support

• Verify attendance, leave, and overtime records
• Support payroll processing by ensuring accuracy of data inputs into payroll software.
• Track staff claims, reimbursements, and incentives
• Liaise with finance or external payroll vendors where applicable

3.Leave & Claims Coordination

• Administer leave applications and maintain leave records
• Assist employees with the use of HR infotech software

4.Recruitment Administration

• Post job advertisements and coordinate interview scheduling
• Prepare interview documents and support candidate communication
• Assist with onboarding logistics

5.Training & Coordination

• Maintain training records and attendance logs
• Coordinate logistics for staff training sessions
• Responsible for training grant submissions to relevant institutions etc.

6.General HR Support

• Support HR projects and process improvements
• Assist with employee engagement activities and internal communications
• Provide administrative support to Clinic Manager

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• Prior experience with Infotech HRM software will be bonus
• 1–3 years of administrative or HR support experience
• Strong attention to details and organizational skills
• Good knowledge of Microsoft Office (Excel proficiency preferred)
• Familiarity with Singapore employment regulations is an advantage
• Ability to handle confidential information with discretion