HR & Admin

We are hiring a HR & Admin officer to support both HR and office administration tasks at our Singapore office cum workshop.

Job Description

Workplace: Loyang Crescent (TOLL offshore supply base)

Transport: Company bus is provided from and to AMK MRT with stops in Hougang Ave 3, and Pasir Ris MRT

Working Hours: 5 days per week (Mon-Fri), 8am to 5pm

Human Resource:

• Verify and process payroll and generate necessary reports (currently using Access EasyPay)
• Maintain accurate staff and HR records including pay, leave, overtime, claims, medical and health/insurance records
• Administer CPF contributions, IR8A submissions, MSF submissions, MOM reporting, and statutory reporting
• Manage work passes (renewal, application, cancellation)
• Oversee HR related contracts (e.g. HRMS software, benefits) and insurance policies and ensure they are renewed on timely basis
• Handle recruitment processes (including sourcing, screening, interviews, onboarding and offboarding)
• Ensure compliance with Employment Act and other relevant regulations
• Other HR duties as assigned

Office Administration:

• Ensure office and workshop areas, equipment, and assets are well maintained, repaired, kept clean and tidy, and in compliance with regulations
• Oversee office contracts including leases, maintenance contracts and insurance policies and ensure they are renewed on timely basis
• Manage,source and purchase office, stationery, and pantry supplies
• Provide support to ensure compliance with MOM regulations, Health & Safety, ISO and other certification standards
• Administrative support such as arranging travel, mail and documents handling
• Other admin duties as assigned

Requirements

• Prior experience in HR or admin roles, especially in SMEs
• Must be good with numbers to verify payroll, CPF and IRAS submissions
• Minimum Higher Nitec and above in HR, accounting & bookkeeping, or similar
• Familiarity with HR related laws, rules and procedures (Employment Act, CPF, IRAS, MSF)
• Proficient with Microsoft Office suite (Outlook, Excel and Word)
• Good with computers and learning new software
• Attention to detail, good time management, and is proactive
• Good communication and interpersonal skills
• Able to maintain confidentiality and manage sensitive information with discretion