HR & Admin Executive

We are seeking a proactive and detail-oriented HR & Admin Executive to join our Human Resources team. The successful candidate will play a key role in providing the full spectrum of HR operations with emphasis on staff engagement, internal communication, training & development, and worker-related administrative matters. This role ensures smooth day-to-day HR processes, maintains positive employee experience, and provides timely administrative support to management and staff. The position requires strong coordination skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Job Description

1. Culture & Engagement Activities

• Plan and execute staff bonding activities and engagement events.
• Manage employee recognition programs.
• Oversee staff birthday and work anniversary programs.
• Coordinate corporate wellness and well-being programmes.

2. Communication & Feedback

• Prepare and distribute HR newsletters, memos, and monthly updates.
• Manage internal communication platforms such as notice boards and intranet.
• Conduct pulse surveys and engagement feedback forms.
• Analyze survey results and provide improvement recommendations.

3. Employer Branding (Internal Focus)

• Develop internal content to promote company values, culture, and mission.
• Highlight employee stories, team achievements, and project milestones.
• Assist in preparing branding materials for recruitment events, job fairs, or social media.

4. Training & Development

• Collaborate with department heads to identify skills gaps and training needs.
• Source suitable training courses, workshops, or trainers (internal/external).
• Manage the training budget and ensure cost-efficient utilisation.
• Apply training grant like SkillsFuture (SSG), or other grant schemes.
• Track and update employee training history, certificates, and competencies in HRMS or learning management systems.
• Collect post-training feedback and evaluate effectiveness of learning programmes.

5. Worker-Related Matters

• Handle all matters related to workers' dormitory including allocation, maintenance, and ensuring compliance with relevant regulations.
• Arrange medical checkups for new and renewing workers as per policies and regulatory requirements.
• Purchase flight tickets and organize transportation to/from the airport for resigned or home leave workers.
• Handle PCP and monthly costing for dormitory, utilities and other expenses.
• Schedule and coordinate worker training programs, such as CoreTrade, CSOC, and other mandatory.
• Monitor and record worker movements, including dormitory check-ins and check-outs, as well as home leave schedules.
• Address and resolve general inquiries from workers promptly and professionally.
• Perform other administrative duties as requested and agreed upon by both parties.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• At least 2-3 years in the HR administration role.
• Good understanding of HR functions such as engagement, training, and general HR operations.
• Experience handling worker-related HR matters (dormitory, training, onboarding) will be an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable using HRMS or digital HR tools.
• Good communication and interpersonal skills.
• Strong coordination skills, highly organized, and able to manage multiple tasks simultaneously.
• Detail-oriented, responsible, and able to maintain a high level of confidentiality.
• Ability to work independently with minimal supervision and contribute as a supportive team member.