HR and Admin Executive

Job Duties 

• Manage the full recruitment lifecycle, including job postings, candidate screening and selection, reference checks, employment contracts, security clearance, educational background check, and work pass processing. 

• Maintain and update employee records (digital and physical p-files), ensuring all staff documentation is complete, organized, and compliant. 

• Coordinate end-to-end pre-onboarding to onboarding and pre-offboarding to offboarding process. 

• Ensure compliance with labor laws, statutory requirements, internal employment policies, and audit standards. 

• Oversee performance management processes, including goal-setting cycles, mid-year/annual reviews, and KPI tracking. Conducting probationary and/or initial service review. 

• Support and execute employee engagement programs, wellness initiatives, and company-wide communications. 

• Manage employee relations concerns, provide guidance on HR policies and procedures, and assist in conflict resolution where necessary. 

• Administer compensation and benefits, including claims reimbursement, purchase requisition, payroll, statutory contributions, leave administration, insurance/benefits enrollment, and salary benchmarking support. 

• Maintain and oversee the HR dashboards and reports for recruitment, learning & development, performance management, compensation and benefits, employee engagement, HR Apps (internal application for HR), administrative processes, and employee relations. 

• Coordinate training sessions, orientations, compliance briefings, company events, internal meetings, and travel arrangements. 

• Assist in policy creation, review, and updates for employee handbooks, SOPs, and HR guidelines. 

• Support HR projects and process improvements to enhance efficiency, employee experience, and HR systems. 

• Serve as the primary point of contact for HR-related communications, inquiries, and interdepartmental coordination. 

• Handle general administrative tasks, vendor coordination, and office-related HR support as needed. 

Qualifications & Skills 

• Bachelor's degree in human resources or BS Psychology course. 

• Open for HR & Admin Executive to Senior HR & Admin Executive role with minimum 3 years proven and related HR Ops experience 

• Must be familiar with local statutory regulations and possess sound knowledge of the employment act and best practices in Singapore 

• Proficiency in MS Office (Word/Excel/Outlook), AI tools, MS Teams, Planners & Report Analytics generator 

• Good administrative, documentation & written/oral communication skills 

• Able to work independently and with good initiative 

• Meticulous and able to multi-task 

• Detail-oriented, people-focused, proactive, and able to work under pressure. 

• A team player who is able to work well with all levels  

• Possess strong interpersonal and communication skills 
  

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