HR & Admin Executive

HR responsibilities

• Manage end-to-end recruitment: job postings, candidate screening, interview coordination, and offer letters
• Coordinate onboarding and offboarding processes, including orientation and exit clearance
• Maintain and update employee records, HR databases, and personal files in compliance with PDPA
• Administer employee leave, attendance tracking, and claims processing
• Support monthly payroll preparation and CPF submission coordination
• Assist in drafting HR letters, employment contracts, and HR policy documentation
• Liaise with MOM, CPF Board, and relevant government agencies on work pass applications and renewal

Admin responsibilities

• Oversee general office administration, including supplies procurement and vendor management
• Maintain company documents, filing systems, and ensure records are up to date
• Coordinate travel arrangements, hotel bookings, and expense claims for staff
• Organise internal meetings, company events, and team activities
• Assist in renewing business licences, insurance policies, and company subscriptions
• Handle incoming correspondence, courier arrangements, and reception duties as needed

Other duties

• Undertake ad hoc projects and tasks assigned by Senior Management or the CEO
• Support cross-functional initiatives and assist other departments during peak periods
• Contribute to improving HR and admin processes, templates, and standard operating procedures