HR & Admin Executive

Job Description & Requirements

Key Responsibilities

1. Recruitment & Onboarding
   Post job ads, screen resumes, schedule interviews, and prepare offer letters.
   Set up new hires in Payboy & Info-Tech and coordinate Day-1 orientation.
2. HRIS & Data Management
   Maintain accurate employee records, e-files, and organizational charts in Payboy & Info-Tech HRMS.
   Ensure staff data complies with PDPA requirements.
3. Payroll & Statutory Processing
   Assist with monthly payroll runs in Payboy: OT, allowances, claims, CPF, SDL, and IR8A.
   Verify attendance and leave data before cutoff dates.
4. Leave, Claims & Benefits Administration
   Act as first-line support for leave/benefit queries.
   Process medical, insurance, and training claims within service-level timelines.
5. Employee Engagement & Welfare
   Help organize town-halls and team-building events.
   Maintain HR noticeboards and draft simple HR communications.
6. Compliance & Reporting
   Prepare MOM reports (e.g., FWL, annual leave liability) and assist with audits.
   Keep HR policies, SOPs, and employee handbook up-to-date.
7. Ad-hoc HR Projects
   Support performance appraisal cycles, training grant applications, or HR system enhancements.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 0–2 years of relevant HR or administrative experience
• Familiar with Singapore employment regulations (e.g., CPF, MOM, IRAS)
• Experience using Payboy & Info-Tech HRMS or other HR systems is an advantage
• Proficient in Microsoft Office / Google Workspace (especially Excel/Sheets)
• Good communication and interpersonal skills
• Highly organized, detail-oriented, and able to maintain confidentiality
• Proactive attitude with a willingness to learn and support the team
• Able to handle multiple tasks and meet deadlines
• Fluent in spoken and written English