HR & Admin Executive

Job Title: HR & Admin Executive

Key Responsibilities

Human Resources

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, and onboarding/offboarding processes.
• Prepare employment contracts and maintain employee records, personnel files, and HR documentation.
• Administer employee attendance, leave, overtime, and other HR records.
• Assist in payroll preparation, salary administration, and employee benefits management.
• Process Employment Pass (EP), S Pass, and Work Permit applications, renewals, cancellations, and other work pass-related matters.
• Support employee training, performance management, employee engagement, and employee relations initiatives.
• Foster a positive, collaborative, and inclusive workplace culture that encourages teamwork and employee engagement.

Administration

• Manage office administration, including procurement of office supplies and fixed asset records.
• Maintain office facilities, meeting rooms, office equipment, and a safe, organized working environment.
• Coordinate company meetings, corporate events, employee engagement activities, and staff welfare programmes.
• Oversee day-to-day administrative operations and ensure smooth office management.

Compliance

• Ensure compliance with Singapore employment legislation and company policies.
• Assist in reviewing and updating the Employee Handbook, HR policies, and internal procedures.
• Support government audits, statutory reporting, and compliance documentation.

External Liaison

• Coordinate with government agencies, recruitment agencies, insurance providers, and external vendors.
• Handle work pass matters and other employment-related administrative requirements.
• Assist in insurance administration and other corporate administrative matters.

General Support

• Perform other HR and administrative duties as assigned by Management.
• Work closely with various departments to improve HR and administrative processes and operational efficiency.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 5 years of relevant experience in Human Resources and Administration.
• Good knowledge of Singapore Employment Act, MOM regulations, and HR best practices.
• Hands-on experience in processing Employment Pass (EP), S Pass, and Work Permit applications.
• Experience in recruitment, onboarding, payroll support, employee relations, and HR administration.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Proficient in English and Mandarin (spoken and written) to effectively communicate with employees, external stakeholders, and Mandarin-speaking business partners.
• Strong organizational, interpersonal, and communication skills.
• Meticulous, responsible, and able to handle confidential information with integrity.
• Self-motivated, able to work independently with minimal supervision, and capable of managing multiple priorities in a fast-paced environment.