HR & Admin Specialist

Job Summary:

The HR & Admin Specialist is responsible for supporting the human resources and administrative functions of the organization. This role ensures smooth day-to-day operations, manages HR processes, and contributes to creating a productive and positive work environment.

Key Responsibilities

Human Resources:

• Assist in recruitment and onboarding processes, including job postings, screening candidates, and coordinating interviews.

• Maintain employee records and HR databases accurately.

• Support payroll preparation and employee benefits administration.

• Assist with performance management processes, training, and development initiatives.

• Ensure compliance with labor laws and company policies.

Administration:

• Oversee office management and general administrative tasks.

• Manage office supplies, procurement, and vendor relationships.

• Coordinate company events, meetings, and internal communications.

• Support travel arrangements for staff.

• Maintain a safe, organized, and efficient office environment.

Specialized Skills

• Attention to detail and high level of accuracy.

• Problem-solving and proactive approach.

• Confidentiality and integrity in handling sensitive information.

• Ability to work independently and as part of a team.

Education / Experience / Languages:

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• 5 - 10 years of experience in HR or administrative roles.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficient in MS Office and HR software.

• Knowledge of labor laws and HR best practices for Singapore and Malaysia.