HR Assistant Manager (Japan MNC, Financial Company, Hands On, Sole Contributor)

Job Responsibilities:

• Oversee end-to-end recruitment activities, including candidate sourcing, screening, interview coordination, offer management, and onboarding of new hires.

• Administer employment pass matters, including applications, renewals, cancellations, and related documentation in accordance with prevailing regulations.

• Coordinate employee onboarding and offboarding activities, ensuring timely completion of orientation, exit procedures, and employment documentation.

• Process monthly payroll for 100+ employees, ensuring accuracy and compliance with internal policies and statutory requirements.

• Support the annual compensation review process, including salary increments, bonuses, and related payroll adjustments.

• Manage leave administration, including leave entitlement setup, leave applications, and replacement leave records.

• Coordinate annual tax-related matters for employees, including tax clearance and liaison with appointed external tax consultants.

• Administer statutory claims, including government-related childcare and maternity benefit submissions.

• Manage employee insurance administration, including enrolment, termination, and policy updates.

• Coordinate employee learning and development initiatives, including training administration and related documentation.

• Support compensation and benefits administration, including final payments and related processes for departing employees.

• Serve as the first point of contact for employee enquiries, providing HR guidance and supporting the resolution of workplace issues and disciplinary matters where appropriate.

• Prepare and maintain employment-related documents, including employment verification letters, certification letters, and other HR correspondence.

• Assist employees with employment-related requests.

• Prepare HR reports and support HR initiatives, projects, and process improvement activities as assigned.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• At least 5 to 10 years of HR generalist experience with exposure to the full spectrum of Human Resource functions.

• Practical experience in talent acquisition, payroll administration, work pass management, employee relations, and day-to-day HR operations.

• Familiar with employment legislation, MOM regulations, and HR best practices.

• Proficient in Microsoft Office applications and HR Information Systems (HRIS).

• Strong planning and organizational skills with the ability to manage multiple priorities effectively.

• Good interpersonal and communication skills, with the ability to build positive working relationships across different stakeholders.

• Meticulous, proactive, and customer-focused, with a strong sense of accountability and problem-solving ability.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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