HR Assistant/Executive

At Alchemist, we believe great coffee starts with great people. As we continue to grow across Singapore, Japan, and Taiwan, we are looking for a detail-oriented and people-first HR Executive to keep our people operations running smoothly — from the moment someone joins us to every milestone along the way.

This is a hands-on generalist role at the heart of a fast-growing multi-outlet F&B brand. You will work closely with our operations team across Alchemist Singapore, playing a direct role in how we grow, support, and retain our people.

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What You Will Do

Payroll & Compensation

1. Process end-to-end monthly payroll accurately and on time using Talenox — including CPF submissions and IR21 tax clearance
2. Manage leave administration and final salary processing
3. Work closely with Operations to ensure accurate attendance data, timesheet verification via Deputy, and timely payroll uploads

Recruitment & Onboarding

1. Manage the full recruitment cycle for outlet and operations roles — from job posting and candidate sourcing to interviewing and offer management
2. Prepare and maintain recruitment materials, including job descriptions and employment contracts
3. Facilitate new employee orientation and onboarding — ensuring every new joiner feels welcomed, informed, and set up for success from day one
4. Support work pass applications, renewals, and cancellations in compliance with MOM regulations

HR Administration & Employee Relations

1. Maintain accurate and up-to-date employee records digitally across Talenox and our HR systems
2. Prepare HR correspondence, including employment letters, promotion letters, salary adjustment letters, and employment verification letters
3. Support employee relations matters — including counselling, grievance handling, issuance of warning letters, and offboarding procedures
4. Serve as a reliable and approachable first point of contact for HR queries from employees and management across all levels

Data Management & Ad Hoc Support

1. Process attendance reports, pro-family leave submissions, and government-paid leave claims accurately and on time
2. Archive employee records in accordance with Alchemist's HR policies and PDPA requirements

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What We Are Looking For

1. Diploma or Degree in Human Resource Management or equivalent
2. At least 2 years of hands-on payroll and recruitment experience in F&B, retail, or a recruitment agency environment
3. Proficiency in HRMS and payroll systems — familiarity with Talenox and Deputy is a strong advantage
4. Organised, meticulous, and comfortable managing multiple priorities without losing attention to detail
5. Strong communicator who can engage confidently across all levels of the organisation
6. Comfortable working independently in a lean team environment
7. Ability to converse in Mandarin is an advantage, to support communication with our Mandarin-speaking outlet teams and candidates
8. Open to Singaporeans and Permanent Residents

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What We Offer

1. Competitive salary commensurate with experience
2. Medical and dental coverage
3. Staff discounts across all Alchemist outlets
4. Performance bonus
5. Training and development opportunities
6. A culture built on hospitality, knowledge, and teamwork — and a team that genuinely looks out for one another