HR Cum Admin Executive

Company Overview

Oxen is an IoT technology company specializing in distributing and maintaining monitoring systems for construction sites, including noise monitoring, ECM CCTV, TSS, vibration monitoring, turnstiles, Skycam, and CCTV systems.

Job Summary

You will assist the Accounts and HR Manager with daily accounting and HR tasks to support smooth operations in finance, payroll, work pass applications, and administrative duties.

Responsibilities

• Assist the Accounts/HR Manager with daily accounting and HR functions to ensure accurate and timely processing
• Prepare subscription documents and verify them against invoices for accuracy and completeness
• Create asset records for equipment to maintain up-to-date inventory tracking
• Process petty cash reimbursements and allocate expenses correctly to maintain financial accuracy
• Assist in applying for work passes to enable staff access to construction sites
• Verify subcontractor and vendor invoices, ensuring proper documentation and compliance
• Perform general administrative tasks including filing, data entry, mail processing, and answering calls to support office operations
• Collect timesheets and assist in project allocation for staff salary and worker wage calculations
• Update petty cash records, track staff working hours, process payroll, and manage ordering and filing of invoices and delivery notes
• Maintain and update employee files for hires and resignations to ensure accurate HR records
• Perform other ad-hoc tasks as assigned to support team needs

Required competencies and certifications

• Professional certification or diploma holder as a minimum educational qualification

Preferred competencies and qualifications

• Knowledge of accounting principles to support financial tasks
• Strong organizational skills to manage multiple tasks with attention to detail
• Effective time management skills to meet deadlines and prioritize work
• Proficiency in Microsoft Office to perform data entry and document preparation
• Positive learning attitude to adapt and grow in the role

Other Information

Job Highlights

• 5-Day Work Week
• On Job Training Provided
• Good Work Environment / Work Life Balance