HR Executive

Job Summary

The HR Executive is responsible for end-to-end recruitment, employee onboarding and offboarding, and supporting employee relations in a high-volume manpower environment. The role serves as a key HR contact for employees, ensuring a positive employee experience while supporting HR operations and maintaining compliance with company policies and employment regulations.

Key Responsibilities

1) Recruitment, Onboarding & Offboarding

• Manage the full recruitment cycle from sourcing, screening, interview coordination, offer preparation, and onboarding.
• Source candidates through social medias, job portals, referrals, recruitment events & career fairs, and other recruitment channels.
• Coordinate pre-employment checks, employee screening, and onboarding documentation.
• Conduct new employee orientation and ensure completion of onboarding requirements.
• Manage employee offboarding processes, including exit documentation, clearance, and exit interviews.
• Build and maintain a talent pipeline to support operational manpower needs.

2) Employee Relations

• Serve as the first point of contact for employee enquiries and HR-related matters.
• Conduct HR clinics and employee engagement sessions to understand employee concerns.
• Handle and resolve day-to-day employee grievances and workplace disputes, escalating complex cases where necessary.
• Support conflict resolution and promote positive employee relations.
• Assist in disciplinary matters and investigations by preparing documentation and coordinating meetings.

3) HR Operations & Compliance

• Monitor employee screening, re-screening, licences, certifications, and ensure timely renewals.
• Assist with work pass applications, renewals, and cancellations.
• Support leave administration and employee lifecycle transactions.
• Maintain accurate personnel files, HR databases, and employee records.
• Perform HR data entry and prepare HR reports.
• Assist with internal and external audits and ensure proper documentation.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 2 years of HR experience, preferably in recruitment and HR operations.
• Experience in end-to-end recruitment, onboarding, and offboarding.
• Experience handling employee enquiries, grievances, or workplace dispute resolution will be an advantage.
• Experience in a blue-collar or high-volume manpower environment is preferred.
• Basic knowledge of the Employment Act and Singapore employment practices.
• Strong communication, interpersonal, and problem-solving skills.
• Able to work independently in a fast-paced environment.