HR Executive

HR Executive – Contract & Training Administration 

Reports To: Project Manager 

Employment: Full-time employee of VionData Partners – deployed on-site atClient 

Contract Assignment: Up to 4 years (2-year firm + 2-year option).

Role Overview 

The HR Executive manages contract management, training administration, workmen’s compensation, allowances/benefits, and overseas travel processing for Client. 

Key Responsibilities 

Contract Management: 

• Monitor contract expiry, extension, review, emplacement, and re-employment 

• Prepare and issue contract-related letters 

• Prepare completion bonus payout templates 

• Update Workday records for contract changes 

Training Administration: 

• Publish courses for enrolment in Workday 

• Process staff registration and handle withdrawals/replacements 

• Update learning hours in Workday (~3,356 records per year) 

• Manage invoices received (~1,106 per year) 

• Monitor training budgets and highlight courses above $2,000 

• Support in-house courses/workshops logistics 

Workmen Compensation: 

• Monitor and process workmen compensation claims 

• Calculate compensation amounts and submit claims 

• Provide quarterly updates on workmen compensation status 

Allowances/Benefits: 

• Monitor and update Workday for allowance changes 

• Perform annual handphone allowance audit checks 

• Perform MSO balance transfer exercises 

Overseas Travel: 

• Process approved overseas trips (~170 per year) 

• Purchase travel insurance and prepare letters of understanding 

• Process Overseas Daily Allowance claims 

Annual Workload: 

• Contract management: ~143 cases per year 

• Training invoices: ~1,106 per year 

• Overseas travel: ~170 cases per year 

• Workmen compensation: ~20 cases per year 

Requirements 

Experience: 

• Minimum 2 year of relevant HR experience 

• Singapore public sector experience strongly preferred 

• Familiarity with Workday is mandatory 

• Experience with other HR systems (e.g., Times HR, SAP SuccessFactors) is an advantage 

Qualifications: 

• Diploma or Degree in Human Resources, Business Administration, or related field 

Skills: 

• Proficiency in Workday HR system 

• Knowledge of training administration and contract management 

• Strong organizational and multitasking abilities 

• Meticulous with attention to detail 

• Good communication skills 

Other Requirements: 

• Available for on-site work at Client premises 

• Flexible for overtime during peak periods.
  

Compensation Package - Monthly Basic Salary 

Amount (SGD) $4600 – $7500