HR Executive

Job Summary:

The HR Executive manages daily HR functions, overseeing recruitment, onboarding, employee relations, performance, payroll, benefits, training, and ensuring compliance with laws, acting as a key link between employees and management to foster a positive culture and achieve business goals through strategic HR initiatives, policy implementation, and data-driven insights.

Duties/Responsibilities:

• Oversee accurate and timely payroll processing, including new hires, terminations, and pay adjustments.

• Maintain employee records, including leave balances, working hours, and bank account details.

• Ensure compliance with policies, labor laws, and POPA regulations, while maintaining data integrity.

• Resolve payroll inquiries and discrepancies, collaborating with Finance and ad hoc payments.

• Handle employee offboarding, including final settlements, exit checklists, and maintaining confidentiality.

• Manage time-off credits and family care leave as needed.

• File and archive employee records (p-files).

• Support/liaise with payroll vendor to resolve system issues and software updates.

• Post job ads and screen resumes to shortlist candidates for interviews.

• Source and review recruitment agencies.

• Conduct initial phone screenings and arrange interviews.

• Coordinate offer preparation, reference checks, and onboarding for new hires.

• Prepare vacancy reports, assess the quality of new hires, and manage work pass applications if necessary.

• Collaborate with hiring managers to ensure alignment with staffing needs and company policies.

• Administer staff confirmation processes and ensure timely completion of appraisals.

• Manage re-employment contracts and ensure timely renewal or re-employment notices.

• Coordinate staff welfare initiatives, including gifts and condolences.

• Handle administrative duties such as filing, archiving, and updating HR records.

• Take on other relevant tasks or duties as may be assigned by HOD or Senior Management.

Required Skills/Abilities:

• Knowledge of Singapore Employment Act and Industrial Relations Act is an added advantage.

• Able to manage multiple priorities and meet tight deadlines in a dynamic environment.

• Able to work independently and collaboratively in a team setting.

• Strong command of spoken and written English.

• Ability to respond to problems and to assist staff with a calm, courteous, and helpful attitude.

• Excellent verbal and written communication skills, interpersonal and customer service skills.

• Excellent organizational skills and meticulous attention to detail and numbers.

• Creative and effective problem-solving skills.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Education / Certification and Experience:

• Degree in Business, Human Resources, or a related field.

• 2-3 years of payroll and recruitment experience.