Hr Executive

Job Summary

The HR Executive is responsible for supporting the day-to-day human resources functions, including recruitment, onboarding, payroll coordination, employee records, attendance, leave administration, and compliance with company policies and employment regulations. The role also assists in fostering a positive work environment and ensuring smooth HR operations.

Key Responsibilities

• Manage the end-to-end recruitment process, including job postings, candidate screening, interview coordination, and onboarding.
• Prepare employment contracts, confirmation letters, and other HR-related documents.
• Maintain accurate employee records and update HR databases.
• Coordinate monthly payroll by verifying attendance, leave records, overtime, and other payroll-related information.
• Administer employee leave, attendance, and benefits.
• Handle work pass applications, renewals, and cancellations where applicable.
• Ensure compliance with company policies and local employment laws.
• Coordinate employee orientation, training, and engagement activities.
• Address employee queries regarding HR policies, payroll, leave, and benefits.
• Support performance appraisal and employee development processes.
• Prepare HR reports and maintain confidential personnel information.
• Assist with disciplinary matters, grievance handling, and exit procedures.
• Perform other HR and administrative duties assigned by management.
• Monitor HR-related operational expenses and identify opportunities for cost optimisation.
• Analyse recruitment costs, training expenses, and overall HR spending.
• Prepare cost reports and management summaries for decision-making.
• Maintain accurate records for budgeting, forecasting, and financial reporting.
• Ensure all HR and payroll documentation is accurate, organised, and audit-ready.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 2-4 years of HR experience
• Knowledge of employment legislation and HR best practices.
• Experience with payroll processing and HR systems is an advantage.
• Good interpersonal and communication skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to handle confidential information with professionalism.