HR Executive/HR Representative

Summary:

Responsible for assisting and supporting Senior HR Manager in all facets of human resources programs including benefits administration, recruiting, policy and procedures implementation, administration of employee benefits and compensation, participation of wage surveys, management of employment employee records, reporting of information, coordination of training and company employees, compliance and special projects. This position will also be the main person in-charge of office administration for Singapore office.

Major responsibilities:

• Payroll Administration and Monthly Report
  • Perform payroll check for Australia/Korea/Philippines/Dubai to ensure accuracy
  • Prepare and upload Monthly Safety Hours report
  • Capture the training hours for APAC
• Maintain and updates HR databases & employee information
  • Manage, update and upkeep all records/documents related to employees and make sure all document and files are properly updated and stored;
  • Maintain and up-date job descriptions.
  • Maintain employee personnel files. Assist with the update of the Employees Handbook.
  • Maintain files and forms associated with personnel benefits / Training/ Insurance and recruiting.
  • Key user to global recruiting system, including raise the req, monitor the req, update the req. In charge of integration of new hire from Global Recruiting System (ORC) to Global HR System (Fusion)
• Recruitment & Orientation
  • Assist with placement of recruitment ads, etc., in local and foreign newspapers and other recruitment sources.
  • Reviewing applications, conduct interview for non-managerial position, checking references, preparing offer letters, and extending offers.
  • Conducts or requests recruiters to conduct employment verifications and reference checks. Arrange appointments for pre-employment examination.
  • Conducts new employee orientations and monitors progress of new employees.
• Policies/Project Management
  • Assists the Human Resources Manager on special projects as needed and help manage the process of HR policies and projects
• Compliance Policy
  • Administer the compliance training quarterly for all employees and new hires
• In charge of the office administration and regular maintenance such as repair coordination, periodic aircon servicing, ad hoc cabinet carpentry work, renewal of service contracts etc. Work closely with contractors/vendors on safety requirements and risk assessment
• Travel administration support such as flight reservations and visa application needs for Singapore employees
• Work on overseas leaders visit to Singapore. Coordinate logistic requirements such as hotel bookings, transport, arrange various meetings with internal team, customers visits, dinner reservation, etc.
• Orders and maintains general office supplies such as beverages/condiments, office stationeries and printer toners/cartridges etc. Maintain overall telephone list and system, route calls to individual on receiving from the general line
• Others adhoc task assigned by the superior

Requirements:

• Associate Degree or equivalent qualification, preferably in Human Resources Management or Safety
• 4 to 8 years working experience, preferably in multinational companies environment
• Familiar with Oracle recruiting and HR system would be an added advantage
• Strong command of English for communications (i.e. oral & written correspondences & office memos)
• Proficient in Excel operations, word document, power point
• Maintain the confidentiality of the office of Human Resources at all times
• Self –motivated and have strong initiative to make things move and happen
• Meticulous, inquisitive and have an eyes for details