HR Office Admin Specialist (European Ship Owner)

HR Office Admin Specialist (European Ship Owner)

Our client is a well-established European ship owner with a strong international presence. As part of their continued growth in Singapore, they are looking to hire an HR Office Admin Specialist to support both HR operations and office administration matters.

Responsibilities
HR Administration & Operations

• Support day-to-day HR operations, including employee records, onboarding, offboarding, employment contracts, work pass administration and HR documentation.
• Assist with recruitment coordination, including interview scheduling, candidate communication and onboarding preparation.
• Maintain and update HR systems, employee files and internal HR trackers accurately.
• Support payroll preparation by coordinating monthly employee changes, leave records, claims and benefits information.
• Assist with HR reporting, employee letters, insurance matters and internal HR processes.

Office Administration

• Oversee general office administration and ensure smooth daily office operations.
• Liaise with vendors, suppliers, building management and external service providers.
• Manage office supplies, facilities coordination, courier arrangements, meeting room bookings and general office support.
• Support travel arrangements, hotel bookings, visa coordination and related logistics for employees and visitors.
• Assist with company events, internal meetings, staff engagement activities and ad hoc administrative projects.

Employee Support & Coordination

• Act as a point of contact for employees on HR and office administration matters.
• Coordinate with regional/global stakeholders when required.
• Ensure HR and office processes are handled in a professional, timely and confidential manner.
• Support management with ad hoc HR, administrative and operational tasks.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related field.
• Around 2–5 years of experience in HR administration, office administration or a combined HR/Admin role.
• Prior experience in shipping, maritime, logistics, trading or a multinational environment will be advantageous.
• Good understanding of Singapore employment practices and general HR processes.
• Strong organizational skills with good attention to detail.
• Comfortable handling both hands-on administrative work and employee-facing HR support.
• Good communication skills and able to work with international stakeholders.
• Proactive, reliable and able to work independently in a lean office environment.