HR Specialist

The HR Specialist is responsible for managing various HR functions, including recruitment, benefits administration and employee relations. They ensure smooth HR operations, support employee engagement, and assist the HRBP on matters relating to the business department.

Key Responsibilities:

1. Recruitment & Onboarding:

• Assist in full-cycle recruitment (posting jobs, screening resumes, scheduling interviews, contract preparation).
• Coordinate new hire onboarding and offboarding, including orientation and documentation.
• Maintain applicant tracking systems and recruitment reports.

2. Payroll Administration:

• Manage end-to-end monthly payroll processing for Singapore employees, ensuring accuracy and timely salary payments.
• Ensure compliance with Singapore employment legislation and statutory requirements, including CPF, IRAS, SDL, NS, and other relevant regulations.
• Prepare and submit statutory filings and payments accurately and within prescribed timelines.
• Coordinate with HR, Finance, and external payroll vendors (for Malaysia) to resolve payroll-related issues and ensure smooth payroll operations.
• Respond to employee enquiries relating to payroll, taxation, statutory contributions, and payslips.

3. Benefits & HR Administration

• Administer employee benefits programs (health insurance, retirement plans, leave policies).
• Liaise with insurance providers to ensure timely administration and issue resolution.
• Serve as the primary point of contact for employee enquiries relating to benefits, leave, and HR administrative matters.
• Process HR-related invoices, purchase requests, reimbursements, and payments, ensuring timely processing and accurate record-keeping.
• Manage HR-related contracts and documentation, including employment contracts, vendor agreements, service agreements, NDAs, and other administrative records.

4. Assistant to HRBP

• Support business department on employee relations, performance evaluation etc.
• Serve as bridge between business department and HR COE to smoothen communications and improve cooperation and efficiency.

5. Employee Relations & Engagement:

• Drive employee engagement and recognition initiatives by coordinating company events, communications, and employee experience activities.

Requirements:

• Bachelor’s degree or diploma in Human Resources, or related field.
• 3-5 years in HR roles (recruitment, generalist, or specialist).
• HR certifications (e.g., SHRM-CP, PHR) are a plus.
• Knowledge of labor laws and HR best practices.
• Excellent communication and interpersonal skills.
• High level of confidentiality and problem-solving ability.
• Able to communicate effectively in Mandarin.
• Occasional business travel to HQ in Hangzhou, China