Human Resource & Assistant to Head of Administration

A note to previous applicants: If you have applied or interviewed for this role previously, please know that you are welcome and encouraged to reapply. We paused our hiring process due to internal priorities and have now refined & restarted the process. Previous applicants are not disqualified — your interest is appreciated and your application will receive full consideration.

This Role Is For Someone Who Is Ready To Own Something

Not manage a checklist. Not wait for direction. Own a function.

You will work directly alongside the Head of Administration in a high-trust, high-access role. You will have genuine influence over how the HR and operations function is built — this is a collaboration, not a hierarchy. In return, we expect you to bring real capability, real judgment, and a real bias toward action.

If you are someone who has spent years doing things properly and is looking for a place where that experience is genuinely respected and put to work- read on.

What You Will Own

HR & Admin (approx. 60%)

• End-to-end HR: recruitment, onboarding, payroll administration, CPF/IRAS submissions, leave management, probation coordination, and offboarding. Knowledge and compliance with MOM requirements needed,

• Build and maintain clean, simple SOPs for all recurring HR and admin processes — turning messy manual workflows into reliable systems

• Coordinate performance appraisal cycles and staff documentation

• Navigate office culture and people dynamics with discretion and emotional intelligence

• Manage office administration: vendor relationships, facility upkeep, and administrative budgets

Executive & Strategic Support (approx. 40%)

• Act as a right hand to the Head — executing with minimal hand-holding, anticipating needs before they arrive

• IT coordination: lead vendor comparisons, oversee infrastructure projects (data storage, firewall matters etc), and manage implementation

• Read, digest, and summarise legal and financial agreements — flagging key terms, risks, or anomalies clearly and accurately. You separate what the document says from what you think it means, and you present both

• Support the Head in coordinating strategic partnerships, marketing and sales-adjacent initiatives

• Develop sufficient familiarity with our financial products (Property Financing and Factoring) to support internal training (create slides, brochures) and sales execution

• Communicate clearly and precisely — internally and externally. What is happening, what it means, and what needs to happen next.

Who You Are

• Experienced: 3–5 years in HR, operations, or a hybrid admin/business role. You have handled HR independently before — not just supported someone else doing it.

• Independently HR-capable: You can run the HR function without relying on external HR consultants for day-to-day decisions. You know Singapore labour law and corporate practice well enough to advise, not just execute.

• Genuinely organised: You do not need a system built for you. You build systems. Your desk, your files, your follow-ups — all in order, without being reminded.

• Tech-comfortable and resourceful: You are not afraid of IT or unfamiliar tools. You figure things out — including using AI and modern tools intelligently to work faster and smarter. Resourcefulness is a mindset, not a skill set.

• Mature in judgment: You handle sensitive situations — people, culture, politics, legal documents — with care and discretion. You know when to act and when to check in first.

• Willing to take direction: You may have strong opinions and we want to hear them. But when a decision is made, you execute fully and without friction.

• Business-minded: Numbers and concepts do not intimidate you. You can read a report, spot a gap, and communicate it clearly upward.

• Degree holder: In Human Resources, Business Studies, or equivalent.

• All ages welcome: We hire by personality, learning attitude, and agility — not by age. That said, if you are someone who has built real depth over a longer career and is looking for a role where your experience is genuinely valued and put to work, we want to hear from you. Stability, judgment, and the ability to navigate people and situations well are qualities we deeply respect here.

What This Role Is Not

• While this role will provide all the training and hand-holding you need during initial transition, this role is not for someone who needs constant follow ups, supervision or a detailed task list to function.

• It is not for someone who treats HR as purely paperwork — culture, people dynamics, and organisational health matter here.

• It is not a short-term stepping stone. We are building something — we want someone who wants to build it with us.

What You Get

• Real ownership of a function that matters.

• A collaborative, high-trust working relationship with direct access to senior leadership and the decisions being made.

• Genuine scope: HR, IT, operations, legal summaries, strategic support. No two weeks will look the same.

• A company on an upward trajectory with a energetic, driven team and a growing portfolio of financial products.

• Location: The Plaza, Bugis — 5 minutes from Bugis MRT, surrounded by Arab Street's food and culture. No CBD surcharges.

Role Details

• Level: Executive / First-line management track

• Type: Full-time, 5-day work wees

• Education: Diploma / Bachelor's Degree

Company Overview

Being a part of a business that's growing rapidly can be an exhilarating experience!

At Planworth, we offer customized working capital solutions for organization sizes ranging from small and medium-sized enterprises (SMEs) to large-sized companies eg List Co. Addressing our clients’ financial goals with tailored financial working capital solutions at every stage of their business journey to aid them in achieving their business goals and objectives.

Through our innovative financing solutions and proprietary SME-friendly credit scoring system, we are able to address the evolving needs of SMEs/larger and even boost growth and evolvement of large companies alike. Our team of experts provides valuable innovative and customized financial advice that are best catered to meet our client’s current standing and bring them towards their business goals.

At Planworth, we're dedicated to the growth of companies in aiding bring them closer towards their goals, and milestones, and hence building a stronger economy in the process.

We always endeavour to do what is right consistently. With the strong aspiration, we work as one team to build a strong future and pursue long-term success not only for our clients but also for our family at Planworth. We pride ourselves for being an exceptional company in many ways, which has brought upon smiles and satisfaction to our clients and stakeholders; our highly rated feedback from clients on Google is a testament to our exceptional service and solutions provided.

With our focus on offering a customized range of working capital solutions such as Contract/Project Financing, Pre and Post Factoring, and supply chain financing, we are well-positioned to cater to a wide range of organizations from SMEs to larger companies.

With our speciality in providing a customizable range of working capital solutions, along with our core values of Passion, Respect, Integrity, and Accountability, we are on track to achieving our goals of becoming one of the most preferred and competitive companies in the working capital solutions industry in the region.

Planworth's commitment to doing what is right and our focus on innovation and SME-friendly solutions are all built on a foundation of trust.

Why One Should Join Us

Planworth is an organization that not only values but also commits to nurturing our talents. With our existing team of leaders and staff that has powered Planworth’s growth year on year, we work with you to unleash your talent to power your capability and live up to your full potential. We are merit based with digital tools and systems in place to guide your career development and achieve your goals. We provide you with the avenue and opportunity to explore into your learning potential and career goals through our well-structured career development and training programs. We invest greatly in R&D, ensuring that we are in-line with the ever-evolving digital environment which provides you with the right tools to be in tandem with the ever-evolving digital environment to empower you to becoming valuable stars of tomorrow in the industry.

Joining Planworth means being part of a team of leaders and staff who are dedicated to achieving excellence and success. Come and be part of Planworth’s culture of excellence!

“Helping clients achieve their financial goals is our greatest honour”.

Who We Are

Planworth Global Factoring (Singapore) Pte Ltd ("PGF SG") is a factoring company that is accredited by the Government on the Vendors@Gov portal to provide working capital financing needs to vendors of the Government and its agency.

PGF SGwas awarded the SME 500 award for year 2021 as it recognized Planworth’s ability to display resilience, business continuity, operational and staff excellence to transform and support the aspiration of its clients despite the COVID-19 pandemic being a challenge for businesses locally and globally. In the subsequent years PGF SG went on to achieve consecutive awards for SME500 2022 and SME 500 2023 award as an attestation to its business standards, qualities, performance, and prestige commercial status. Its founder, Dato' Kuek, has also been awarded the Entrepreneur 100 Award 2022, “Best Performing Entrepreneur of the year for Financial Services” Award 2022, as well as the being the No. 1 winner of Entrepreneur 100 Award in 2023 in recognition of his exceptional business acumen and leadership as well as his impact on the industry.

PGF SG is associated with the Grand Columbia Group (The Group), which was established in 1992 with headquarter at Kuala Lumpur, Malaysia. The Group has diversified business interest in Asia Pacific and is fast expanding through organic growth and acquisitions. The Group is a regional company with multi-million USD asset investments in Malaysia, Singapore, Papua New Guinea (PNG) and China. Its portfolio includes Finance and Banking, Trade and Supply Chain Finance, Property Investment & Development and Insurance.

Grand Columbia Group is founded and helmed by Dato’ Andy Kuek who has built the sprawling business from humble beginnings over 30 years and is growing by the day. Dato’ Andy Kuek holds an MBA in Banking and Finance and he is personally a recipient of medals/awards from various countries and he lead his companies to multiple award wins & recognitions across S’pore and M’sia. He is well respected in the business community and sits on various government and non-government boards including but not limited to:

• Oct 2023–Dec 2024 Vice Chairman of Economic Trade Development Committee Associate Trade Commerce S’pore

• Feb-Oct 2023 Sub-committee member Development and Sustainability Associate Trade Commerce S’pore

• Patron of Citizens Consultative Committee

• Member of School Advisory Committee Singapore

• President of the Bentley Owners Club of Singapore

• Honorary Chairman of Cheng Hong Welfare Service Society Singapore & Hokkien Kong Huay Singapore

• Vice President of Guo Association Singapore

• Director of Charity board in Singapore governed by Institute of Public Character S’pore (IPC)

In 1998, The Group has successfully acquired MBF Finance (PNG) Limited, a licensed financial institution under the supervision of the Bank of Papua New Guinea. MBF Finance (PNG) Limited was previously owned by MBF Finance Berhad in Malaysia, which at that time was a subsidiary of one of the Asia largest licensed Deposit taking financial institution. Since the acquisition, to reflect the vision of the new shareholder, it became Finance Corporation Limited or FinCorp (www.fincorp.com.pg), a leading licensed financial institution in Papua New Guinea.

Planworth headquarters - Planworth Malaysia Sdn Bhd, located in Kuala Lumpur, Malaysia, is registered with Ministry of Finance (MOF) Malaysia to finance Government, GLC and Private Sectors contractors, vendors, and suppliers. Planworth M’sia is a member of Factors Chain International (FCI) that represents the international factoring industry. The other bank member is RHB. Planworth M’sia has won many awards and is No 1 and the largest Non-Bank Factoring in M’sia .

Planworth Malaysia’s accomplishments are being recognised and reaffirmed by government agencies as a Recipient of the Smart Automation Grant from MDEC, Recipient of Market Development Grant from MATRADE, and its collaboration with the Centre for Entrepreneur Development and Research (CEDAR), SME Bank under the SCOREXCESS initiative, supporting of government in developing financial ecosystem for SMEs/Entrepreneur development. In the competitive commercial world, Planworth Malaysia was awarded the SME100 Award 2021 as the winner of fast-moving company despite of the challenges imposed during the COVID pandemic. Its dependability and financial strength are also reaffirmed by CTOS Credit Excellence Award 2021 .This excellent accomplishment continues into year 2022 - as a winner of Best SME in financial services Industries and Best Top Entrepreneur in Finance Industries from Malaysian Entrepreneur Foundation. All these awards achieved over the years are meriting our glowing reputation of being "A class Above" all.

WITH PLANWORTH, YOUR DREAMS BECOME POSSIBLE!