Human Resource Officer

Duties &Responsibilities:

1.    HR-Payroll Administration

• Verify timesheets, attendance, allowances & deductions and leave records before the payments are processed.

2.    Data Entry and Maintenance

• Update and maintain employee data in the HR system.
• Verify and update records for new hires, terminations, salary adjustments and benefits changes.
• Check and ensure the accuracy of system data (e.g., rankings, workforce classifications, etc.).

3.    Statutory Compliance

• Ensure compliances with labour laws and payroll regulations.
• File claims (e.g., levy waivers, maternity leave, paternity leave, national service claims, etc.).
• Provide statutory reports upon request.

4.    Employee Support

• Respond to employee inquiries regarding deductions and allowances.
• Assist with tax-related documents and payroll clarifications.

5.    Reporting

• Generate standard reports (e.g., new hires and resignations, employee master data, etc.).
• Provide audit support.

6.    System Settings

• Create department and designation codes
• Create and maintain shift schedules.

7.    Coordination & Year-end Processes

• Work closely with HR operational teams to ensure accurate employee data.
• Liaise with Payroll Executive on HR and payroll-related matters.
• Support year-end processes (e.g., annual leave carry-forward, etc.)

8.    Perform all other HR and payroll-related duties as assigned.

Requirements & Qualifications

• Diploma in Human Resources, Business Administration, or related field
• Minimum of two years of proven experience in HR administration or a similar role preferred.
• Knowledge of employment laws and HR best practices
• Good communication and interpersonal skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Excel and HR software systems
• Ability to handle confidential information professionally
• Ability to multitask
• Strong documentation and reporting skills