SENIOR HR & ADMIN EXECUTIVE

Key Responsibilities

1. Recruitment & Manpower Planning

• Plan and manage manpower requirements for ongoing and upcoming projects.
• Oversee the full recruitment cycle – sourcing, interviewing, selection, and onboarding.
• Handle all work pass applications, renewals, quota management, and cancellations (MOM/EPOL/WPOL).Liaise with recruitment agencies, training providers, and subcontractors for manpower deployment.
• Monitor manpower utilization and ensure timely replacement or transfer of workers.

2. Employee Relations & Welfare

• Serve as the primary contact for all HR-related matters, including grievance handling, welfare, and discipline.
• Address counseling and performance issues in a timely and professional manner.
• Foster positive staff relations to reduce turnover and absenteeism.
• Organize employee welfare activities and engagement initiatives.

3. HR Compliance & Administration

• Ensure full compliance with the Employment Act, MOM regulations, WICA, and other statutory requirements.
• Maintain and update employee records, employment contracts, and work permits.
• Manage insurance coverage, medical claims, leave administration, and payroll coordination with the Accounts team.
• Prepare HR-related reports for management review and audits.
• Support CPF, IR8A, SDL, and levy-related submissions.

4. Training & Development

• Identify training needs and plan WSQ/safety/technical courses.
• Ensure all statutory certifications (e.g. CSOC, CoreTrade) remain valid and up to date.
• Maintain accurate and organized training records.
• Liaise with training centers and BCA for course registration and compliance.

5. Workplace Safety & Accident Management

• Work closely with the Safety Department to manage incident and accident reporting.
• Coordinate medical visits, light-duty arrangements, and follow-ups.
• Handle WICA claims and liaise with insurers, clinics, and relevant authorities.
• Ensure compliance with workplace safety and health standards.

6. HR Strategy & Leadership

• Advise management on HR policies, manpower planning, and retention strategies.
• Support succession planning, talent management, and performance appraisal systems.
• Drive HR process improvement and digitalization initiatives.
• Mentor and guide administrative support staff.