Senior HR Executive (HR, Payroll & General Administration)

We are looking for a responsible and organized Senior HR Executive to support the company’s daily HR, payroll, staff administration and office operations.

Job Responsibilities

• Monitor and record staff leave (Annual Leave, Medical Leave, unpaid leave, urgent leave)
• Prepare monthly payroll information including deductions, incentives, unpaid leave, new staff and resignations
• Calculate staff incentives and update calculations based on attendance and leave records
• Maintain and update employee records, work passes and HR documentation
• Prepare appointment letters, confirmation letters and salary adjustment letters
• Handle Work Permit / S Pass renewal submissions via MOM portal
• Submit government claims (GPML, GPCL, paternity, childcare, levy waiver, PWCS etc.)
• Handle IRAS tax clearance for foreign employees
• Assist in recruitment, interview coordination and staff onboarding/offboarding
• Manage petty cash, staff claims and office administrative matters
• Coordinate maintenance and servicing for office equipment and facilities
• Monitor insurance, Bizsafe, fire extinguisher servicing and other compliance renewals
• Follow up on overdue customer payments when required
• Liaise with government agencies, suppliers and internal departments
• Preparation of commissions/ incentives and payroll as well.
• Any other ad-hoc tasks from head office

Requirements

• Minimum 3 years of HR/Admin experience preferred
• Familiar with MOM, IRAS and payroll procedures
• Knowledge of Work Permit / S Pass matters is an advantage
• Proficient in Microsoft Excel and administrative documentation
• Responsible, meticulous and able to handle confidential information
• Able to work independently and meet deadlines
• Good communication and coordination skills