Business Development Assistant

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect

• A competitive salary and a host of family friendly policies
• We support the causes you care about, by giving you one day per year off to volunteer with any charity that you are involved with outside of work.
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.
• Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.
• We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.

Team structure

This role would suit someone who is keen on being involved in the full range of business development activities. This will include advising and supporting partners and associates on the strategic direction of marketing, business development and client development activities, working on pitches and proposals, as well as leading on events, award and directory submissions, and communications.

You will be responsible for supporting the business development function across the Singapore and Southeast Asia region. You will report to the business development manager and be supported by a small team. The team in Singapore will also work closely with our business development colleagues in Hong Kong and the office manager in Seoul to integrate our practice areas and general marketing across the Asia-Pacific region.

Our Chief BD and client officer is based in London. You will be part of a wider network of business development and marketing professionals around the world with team members (mainly in London) responsible for business development, key client development, media relations, web and communications, events, and CRM.

Main responsibilities

Marketing Literature

• Profile sheets and CVs
• Maintaining and updating the profile sheet log
• Liaising with external suppliers (printers/typesetters/designers) to support the production of marketing collateral
• Managing reception area displays of marketing literature
• Proofreading of marketing literature
• Uploading and maintaining documents on the Intranet (QUEST)

Legal Directories (Legal 500/Chambers)

• Assisting with compiling submissions and uploading them onto the system
• Updating rankings and commentary documents (including profile sheets) for practice groups following publication

Intranet (QUEST), CRM system (InterAction)

• Keeping the department's intranet pages up to date

Events

• Assisting with events on behalf of practice areas, including client seminars, social events and webinars both in Singapore and internationally
• Managing stock levels and distribution of printed materials and corporate gifts
• Managing events logistics, including deliveries and CRM systems

Invoices

• Pre-approval forms for events
• Processing all invoices to meet payment runs and other deadlines, gaining approval for payment
• Liaising with supplier sand the accounts department in order to resolve queries and chase urgent/outstanding payments
• Preparing expense claim form for payments

General BD team co-ordination and support

• Updating the BD database
• Booking meetings/appointments, rooms and conference calls - rescheduling as necessary, diary management
• Typing, formatting and editing ad hoc requests - documents, presentations etc.
• Checking presentations for brand compliance and making amends/recommendations as appropriate
• Updating various practice group related memberships and directory listings
• Dealing with other ad hoc tasks and projects from BDM's, fee earners, secretaries
• Maintaining order of the BD storage space. Keeping a log of items stored
• Occasional internet research projects

International Offices

• Ensuring marketing literature is distributed to the international offices as and when required
• Assisting international BD teams with requests for information and marketing literature
• Working closely with international BD teams and ensuring they are kept up-to-date with upcoming projects

Attributes / Skills required

• Proficient in Word, Excel, PowerPoint
• Excellent team worker and able to work well within a job share capacity
• Good work ethic and focused
• Initiative to solve problems and a 'can do' attitude with a mature outlook
• Strong organisational and multi-tasking skills – ability to prioritise and execute a variety of tasks and to manage own quality of work and deadlines quickly and accurately
• Strong attention to detail
• A good ambassador for the team and the firm with an outgoing personality that is happy to get involved in organising and promoting the firm at events
• Self-motivated and proactive
• Good literacy skills
• Flexibility of working outside normal office hours where necessary
• Looking for a career in Business Development
• A university degree in marketing is preferred
• No previous experience required - on the job training and support will be given
• Additional language skills and overseas exposure is an advantage

This job description is indicative only and does not represent an exhaustive
list of responsibilities. The firm reserves the right to alter or change the
responsibilities at any time, in line with the firm’s strategy and business needs.