Legal Secretary

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

• Formatting of legal documents

• Time entry

• Preparation of invoices and expense reimbursements

• Initiating conflicts checks and new business intake processes

• Arranging meetings and conference calls

• Maintaining the contact database for lawyers

• Maintaining physical and electronic filing systems

• Assisting with the preparation of presentation materials

• Preparing Excel spreadsheets

• Coordinating with office administration staff for delivery and other relevant arrangements

• Providing assistance in internal and external events

• Screening incoming calls

• Archiving inactive files

• Providing coverage when other secretaries are on vacation or in need

• Other duties as assigned

QUALIFICATIONS

We are looking for a Legal Secretary with:

• A minimum of 5 years' experience in a similar role, preferably in an international law firm environment.

• Excellent personal communication skills and strong organizational abilities.

• High attention to detail, including exceptional proofreading skills.

• Ability to perform under pressure, independently and as part of a wider business services team.

• Consistent positive attitude with a "can do" mentality.

• Proven discretion and trust in dealing with confidential and sensitive information.

• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.