Paralegal / Legal Administrator

Job Summary

Administration of Legal Department including organization of documents filings, invoices processing, onboarding of vendors, overseeing corporate secretarial coordination for regional headquarter and its subsidiaries, and general administration support to the Legal & Compliance ( L&C ) Department.

Key Accountabilities

• Corporate secretarial coordination arranging for corporate secretarial documents for ESP and regional subsidiaries to be signed, notarised and legalised as necessary, as well as creating and maintaining updated database of corporate information of all the entities.
• Assist the Counsels in the L&C Department on the administration of contracts, including managing the contract lifecycle system (DocuSign).
• Manage the administration of the contract lifecycle management platform including coordinating the signing processes of the contracting parties.
• Administration of L&C Department including organization of legal shared folders, processing invoices, onboarding of vendors, budget preparation, collaborating on the creation of digital learning resources and training modules, and general administration support to the L&C Department.
• Support ESP and regional subsidiaries on the maintenance of standard agreements and templates.
• Review current processes and systems and propose improvements to the same, work closely with members of other business and operations divisions during improving the processes and systems for ESP and regional subsidiaries.
• Ensure that L&C Department administration and logistic issues are managed smoothly.

Key Job Requirements

• Minimum Diploma in Law with strong organizational, document management, communication and time management skills, and attention to detail.
• Proficiency in managing contract databases, and utilizing contract lifecycle management software.
• Knowledge of statutory filings, board minutes preparation, regulatory compliance, and corporate secretarial standards.
• Familiarity with creating digital training modules, including writing instructional content, ability to upload, track, and administer online learning content.
• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and managing departmental operational workflows.
• Hands-on experience administering Contract Lifecycle Management (CLM) systems, tracking milestones, managing renewals, and auditing contract repositories.
• Proven track record in preparing board resolutions, maintaining minute books, managing statutory filings, and ensuring corporate regulatory compliance.
• Background in managing day-to-day office operations, optimizing workflows, tracking budgets, and coordinating cross-functional departmental projects.

JOBID: JOB-00804
Please send your updated CV to [email protected]

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.
We regret that only shortlisted candidates will be notified.

EA Personnel: Cha Zi Jing Josie
EA Registration No.: R24124843
People Profilers Pte Ltd
EA Licence Number: 02C4944
Tel: 6950 9756