Executive, Operations

Job Purpose:

To support the daily operational management of assigned vessels/barges by assisting in coordination, reporting,and compliance tasks. The role provides foundational exposure to vessel operations, charter party requirements, and stakeholder coordination within ship management environment.

Key Responsibilities:

1. Operational Support

• Support coordination between vessels, port agents, charterers, and internal departments.
• Follow up on operational instructions to ensure timely execution (port calls, bunkering, supplies, crew changes).
• Attend client inspection e.g. Marine warranty survey / OVID / IMCA etc. 
• Participate in tender exercise by providing operation data.
• Track vessel statuses and escalate issues to senior team members when required.

2. Reporting &Documentation

• Maintain accurate records of vessel movements, fuel consumption, and operational activities.
• Prepare basic operational summaries and updates for internal reporting.
• Ensure proper filing of voyage documents, port documents, and correspondence.

3. Safety & Compliance Support

• Ensure all documentation aligns with company procedures and regulatory requirements.
• Assist in tracking vessel certificates, inspection schedules, and compliance status.
• Support coordination with Technical and HSE teams when required.

4. Stakeholder Coordination

• Liaise with port agents, vendors, and internal teams on routine operational matters.
• Ensure timely communication and follow-ups on operational requests.
• Maintain clear and professional correspondence with all stakeholders.

5. Learning & Development

• Develop understanding of vessel operations, offshore support vessels (AHTS, Barges), and marine logistics.
• Gain familiarity with industry practices, marine regulations, and company procedures.
• Participate in on-the-job training and guidance provided by senior team members.

Requirements

• Diploma or Degree in Maritime Studies, Shipping Management, Logistics, or related discipline.
• Minimum 2 years of relevant experience in shipping, logistics, marine operations, or related fields.
• Experience in marine and offshore industry is an advantage.
• Experience in port documentation, compliance tracking, and operational reporting.
• Good communication and coordination skills with internal and external stakeholders.