Import Export Executive

Key Responsibilities

• Manage daily import and export operations, ensuring timely and accurate processing of shipments.

• Prepare, review, and process import/export documentation, including TradeNet permits, commercial invoices, packing lists, certificates of origin (COO), bills of lading, health certificates, and other shipping documents.

• Ensure compliance with Singapore Customs, Singapore Food Agency (SFA), and other relevant statutory and regulatory requirements.

• Coordinate with overseas customers, suppliers, freight forwarders, shipping lines, transport providers and customs brokers to ensure smooth shipment execution.

• Monitor shipment schedules and proactively resolve customs clearance, shipping, delivery or documentation issues.

• Liaise with Production, Warehouse, Procurement and Sales teams to coordinate order fulfilment, shipment planning and inventory movement.

• Coordinate container loading, cargo collection and delivery arrangements to ensure compliance with customer and shipping requirements.

• Verify shipping costs, freight invoices, permits and supporting documents for accuracy and cost control.

• Maintain accurate import and export records and ensure proper documentation for audit and regulatory compliance.

• Monitor changes in trade regulations, customs procedures, food import/export requirements, free trade agreements (FTAs), and ensure compliance where applicable.

• Support continuous process improvement initiatives to enhance operational efficiency, cost optimisation and customer service.

• Prepare periodic shipment, inventory and logistics reports as required by Management.

• Perform any other duties assigned by Management.

Working Days & Hours:
Monday – Thursday: 8am – 6pm. Friday: 8am – 5pm

Requirements

• Diploma or Degree in Supply Chain, Logistics, Business, or related field.

• Minimum 3–5 years of relevant experience in import and export operations, preferably within the food manufacturing, food processing, FMCG, or trading industry.

• Strong knowledge of Singapore Customs regulations, TradeNet and SFA requirements.

• Experience handling controlled food items and import/export permits, shipping documentation and international freight coordination.

• Proficient in Microsoft Office and ERP or trade management systems.

• Strong planning, coordination, analytical and problem-solving skills with attention to detail.

• Ability to work independently, manage multiple priorities and meet tight deadlines in a fast-paced environment.

• Detail-oriented with the ability to work across teams.

• Proficiency in both written and spoken English. Proficiency in Mandarin is an advantage to effectively communicate with Mandarin-speaking customers, suppliers and business counterparts where required.