KY11 - Operations Coordinator [Logistics & Purchasing]

Logistics Operations Coordinator

Working Schedule: Monday to Friday
Working Hours: 9:00am to 6:00pm
Work Location: Ubi
Salary: Up to $2,800

Responsibilities

Order and Delivery Coordination

• Arrange local deliveries for retail, online and commercial orders.
• Liaise with transport companies on collection and delivery schedules.
• Prepare delivery documents, shipping labels and supporting paperwork.
• Monitor delivery progress and follow up on delayed or unsuccessful shipments.
• Update order, shipment and delivery information in the relevant systems.
• Coordinate delivery matters with warehouse staff and internal departments.

Warehouse and Inventory Support

• Check incoming goods against purchase orders and delivery documents.
• Record stock receipts, transfers and outgoing items in the inventory system.
• Place inventory in the assigned storage locations.
• Assist with periodic stock counts and inventory checks.
• Review stock differences and prepare discrepancy records.
• Maintain documentation for stock movements and warehouse transactions.
• Carry out warehouse activities according to established storage and safety procedures.

Online Order Processing

• Prepare online customer orders for picking, packing and delivery.
• Check item codes, quantities and order information before dispatch.
• Print shipping labels and prepare courier documents.
• Update order fulfilment and dispatch status.
• Follow up with courier companies and internal teams on incomplete or delayed orders.
• Assist with changes to order fulfilment and warehouse procedures.

Purchasing Administration

• Prepare and maintain purchase orders and procurement documents.
• Update supplier records, quotations and order information.
• Follow up with suppliers on delivery dates and outstanding orders.
• Check supplier invoices and delivery documents against purchase orders.
• File purchasing and supplier-related records.

Operations Administration

• Compile reports relating to deliveries, inventory and order fulfilment.
• Maintain logistics, warehouse and purchasing records.
• Organize supporting documents for operational transactions.
• Provide administrative support for daily operations.
• Assist with stock, delivery and warehouse projects assigned by the Operations team.

Job Requirements

• Diploma in Supply Chain Management, Logistics, Business Administration or a related discipline, or equivalent relevant work experience.
• Experience in logistics administration, warehouse operations, inventory control or e-commerce fulfilment is an advantage.
• Experience preparing delivery, shipping, inventory or purchase documentation

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WhatsApp: https://wa.me/6596112291 (Kyra)
Voon Yih Boon Reg No: R22106724 | The Supreme HR Advisory Pte Ltd EA No: 14C7279