Logistics Billing Executive

Job Summary

We are seeking a detail-oriented and organized Logistics Billing Executive to manage the billing function for the company's Singapore entity. The successful candidate will be responsible for ensuring timely and accurate invoicing, maintaining billing records, supporting month-end closing activities, and working closely with internal departments and customers to resolve billing-related matters.

Key Responsibilities

Billing & Costing

• Prepare, verify, and issue customer invoices accurately and on time for logistics and transportation services.
• Monitor and reconcile billing data to ensure alignment with shipment records, service contracts, and agreed pricing.
• Upload billing summaries and supporting documents to the Finance shared drive.
• Liaise with Operations, Finance, Customer Service, and other stakeholders to resolve billing discrepancies and customer queries.
• Monitor and follow up on unbilled revenue to ensure timely billing.
• Raise Electronic Payment Requests (EPR) and upload vendor invoices for processing.
• Ensure billing documentation is complete, accurate, and properly maintained.

Reporting & Reconciliation

• Support month-end closing activities, including the preparation of revenue and cost reports.
• Perform month-end reconciliation to ensure the completeness and accuracy of revenue recorded in the financial system.
• Assist in preparing reports and analyses related to billing and revenue.
• Support internal and external audits by providing billing documentation and explanations as required.
• Ensure compliance with company policies and established billing procedures.

Requirements

• Diploma in Accounting, Finance, Business Administration, Logistics, Supply Chain Management, or a related discipline.
• Minimum 2–3 years of experience in billing, finance, logistics administration, or a similar role, preferably within the logistics, freight forwarding, or supply chain industry.
• Good understanding of billing processes, invoicing, revenue recognition, and reconciliation.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Strong numerical, analytical, and problem-solving skills with excellent attention to detail.
• Able to work independently, prioritize tasks, and meet tight deadlines.
• Good communication and interpersonal skills with the ability to work effectively across departments.
• Responsible, organized, and committed to maintaining accuracy and confidentiality.