Logistics Coordinator

No agent assistance needed.

Key Responsibilities:

· Manage and Process Shipments Order:

o Process customer shipment orders, ensuring all relevant documentation (release notes, bill of lading, invoices, packing lists) is complete and accurate for inbound and outbound order processing

o Create Advance Shipment Notices (ASN) and Sales Orders (SO) in the Warehouse Management System (WMS).

o Coordinate transportation for both containerized and non-containerized cargo with external vendors.

o Track vessel, shipment, and container status through Portnet to ensure timely deliveries.

· Customer and Supplier Liaison:

o Collaborate with the warehouse team to streamline order processing and address customer requests efficiently.

o Liaise with Singapore Customs, handling discrepancies, storage extensions, and other cargo- related matters.

o Provide customer support regarding lot numbers, stock status, expiry dates, goods destruction and any other request deems necessary to ensure the order is fulfilled.

· Inventory Management:

o Monitor stock availability through e-Customs Inventory to ensure accurate inventory levels.

o Generate and maintain inventory reports using the WMS system.

o Conduct periodic stock takes to ensure inventory accuracy (inbound & outbound cargo, and year end stock take)

o Manage Warehouse Management System (WMS) data inventory such as owner master, customer master, product master, etc.

· Documentation and Compliance:

o Prepare and submit required shipment documentation (invoices, packing lists, permit declarations).

o Cargo clearance permit declaration and navigate tradenet for permit retrieval.

· Billing and Administrative Tasks:

o Handle billing responsibilities, ensuring all invoices are accurate and submitted in a timely manner.

o Verify contractor invoices as needed.

o Perform general administrative tasks, including filing, mailing, and photocopying.

Requirement

• Certified Singapore Custom declarant with proficiency in permit declaration
• Good interperonal and communication skill for communication with external and internal parties.
• Able to work independently and demonstrate strong analytical and problem-solving skill to resolve challenging task.
• Demonstrates excellent work ethics and strong discipline in completing assigned tasks
• Able to work under pressure in a high-paced and dynamic environment.