Logistics Cost Analyst

Job Objectives

• Responsible for the close monitoring of the financial and operational budget expenses of the Singapore, China and Dubai logistics cost centers.
• Manage the procurement activities (non-flying parts) regarding indirect spend, warehouse consumables and operational services
• Ensure timely Purchase Order placement, accurate cost allocation and strict adherence to budgetary constraints
• Act as the focal point between Logistics Operations and Finance, ensuring the facility has the supplies and services required to operate efficiently while minimizing variances against operating budget.

Job Responsibilities

Cost Control & Financial Management

• Monitor actual spend vs.sites’ operating budget, identify variances, and implement cost-saving initiatives. 
• Review and approve expenses to ensure alignment with Satair financial policies.
• Analyze cost variances and identify root causes
• Prepare cost reports, forecasts and track cost savings
• Implement cost control measures and efficiency initiatives
• Conduct detailed spend analysis to identify savings opportunities
• Drive cost reduction programs such as renegotiation, alternative sourcing, consolidation etc
   

Purchase Order Lifecycle Management

• Oversee the end-to-end purchasing process for the warehouse. 
• Ensure accurate and timely placement of Purchase Orders (POs) for packaging, consumables, facility services, and equipment maintenance.
• Run RFQs/RFPs and contract negotiations with logistics vendors
• Monitor vendor performance regarding quality, delivery, cost and responsiveness
• Resolve discrepancies between Purchase Orders, Goods Receipts, and Invoices (GR/IR issues) to facilitate timely payment.
• Ensure timely procurement and continuity of critical supplies to support operations without overstocking
• Identify, evaluate and onboard suppliers in line with company policies
• Benchmarking of prices and market trends
• Support the project management teams in executing POs for CAPEX and OPEX spends
• Interface with relevant stakeholders on the governance for the call for tender process

Compliance & Governance

• Establish and actively engage in cross-regional collaboration and define (reporting) standards 
• Ensure procurement activities comply with company policies and audit requirements
• Maintain proper documentation (POs, contracts, approvals etc) 
• Support internal and external audits
• Monitor adherence to budgets and approval thresholds

Systems & Reporting

• Generate weekly and monthly financial reports for the Head of Logistics detailing spend velocity, open commitments, and forecasted costs for the year.
• Use of SAP system for procurement and budget and cost tracking
• Develop dashboards for cost visibility and procurement performance

Secondary Responsibilities

• Identify and improve inefficiencies in procurement to invoice processes
• Maintain and improve master data (vendor details, pricing, material cost data etc)
• Develop dashboards to improve cost visibility
• Support initiatives on sustainability related costs and improve material utilization (reusable pallets, packaging materials
• Evaluate eco-friendly or cost efficient packaging alternatives
• Align cost saving with ESG goals where applicable.
• Promote cost-conscious culture on the ground
• Support development of SOPs for procurement and cost control processes
• Other duties reasonably determined from time to time by the Company

Job Requirements

• Minimum diploma or degree in Supply chain, Business or Finance related field
• 3-5 years experience in area of procurement, cost control with proven track record of cost savings
• Strong negotiation and analytical skills with the ability to translate operations into cost drivers
• Internal stakeholders and vendor management
• ​Highly organized with exceptional time management and the flexibility to adapt in fast-changing environments.
• Team player
• Strong commercial and operational mindset
• Attention to details (especially billing validation)