Operations Executive

Key Responsibilities

·        Coordinate daily bunker operations and vessel schedules.

·        Liaise with vessel masters, barge operators, surveyors, suppliers, and port authorities on bunker delivery arrangements.

·        Monitor bunker loading and discharging activities to ensure operational efficiency and compliance.

·        Prepare and verify operational documents including:

·        Bunker Delivery Notes (BDN)

·        Cargo documents

·        Delivery reports

·        Port documentation

·        Statements of Facts (SOF)

·        Track vessel movements and update customers on operational status.

·        Ensure accurate recording of cargo quantities, fuel transfers, and inventory movements.

·        Conduct spot checks and monitor bunker operations to ensure compliance with safety and regulatory requirements.

·        Coordinate with internal departments on operational issues, claims, discrepancies, or delays.

·        Handle post-fixture operational matters and resolve day-to-day operational challenges.

·        Maintain proper documentation and filing of operational records.

·        Prepare operational reports and provide timely updates to management.

·        Support emergency response and incident handling when required.

·        Ensure compliance with company policies, maritime regulations, and industry standards.

Requirements

·        Diploma or Degree in Maritime Studies, Logistics, Supply Chain, Marine Engineering, or related disciplines.

·        Minimum 3 years of relevant experience in bunker operations, shipping operations, tanker operations, or the maritime industry.

·        Familiarity with Singapore port operations and bunker procedures is an advantage.

·        Knowledge of maritime documentation and operational processes.

·        Good communication and coordination skills.

·        Ability to work in a fast-paced and operational environment.

·        Strong problem-solving and multitasking abilities.

·        Proficient in Microsoft Office applications.

·        Able to work beyond office hours when operationally required.