Personal assistant

Role Overview

The Personal Assistant will provide comprehensive personal, administrative, and lifestyle support to the Directors, ensuring seamless management of both professional and personal affairs. This role requires absolute discretion, flexibility, and the ability to anticipate needs in a fast-paced, high-demand environment.

A Personal Assistant in this context acts as a trusted right-hand and liaison, managing day-to-day operations, coordinating complex activities, and supporting the principal’s business, household, and lifestyle requirements.

Key Responsibilities

1. Calendar & Schedule Management  Coordinate appointments, meetings, and personal engagements  Prioritize and resolve scheduling conflicts

2. Travel & Lifestyle Coordination  Arrange detailed domestic and international travel (flights, visas, hotels, transfers)  Plan itineraries and coordinate travel and logistic arrangements

3. Personal & Household Management  Coordinate household staA (ie helpers)  Oversee maintenance of residences and properties  Manage personal errands, shopping, and gift sourcing  Support family-related arrangements and activities

4. Business & Administrative Support  Prepare correspondence, reports, and documentation  Handle emails, calls, and communication on behalf of the principal  Attend meetings, take minutes, and follow up on action items  Liaise with business partners, advisors, and stakeholders

5. Event & Social Planning  Organize private and corporate events  Coordinate vendors, venues, and guest lists

6. Financial & Asset Coordination  Assist with expense tracking, bill payments, and basic budgeting  Coordinate with accountants, lawyers, and wealth managers  Support portfolio or asset-related administrative tasks, liaise with private bankers accordingly

7. Manage Filings:  Prepare and submit accurate personal tax returns via the IRAS myTax Portal ahead of statutory deadlines.  Consolidate Data: Gather and organize financial documents, including employment statements (IR8A), rental income, and global investment portfolios.  Optimize Deductions: Identify and apply legitimate tax reliefs, rebates, and optimization strategies.  Audit & Liaison: Act as the primary point of contact for IRAS correspondence, resolving queries and checking Notices of Assessment.  Secure Records: Maintain strictly confidential, well-organized digital archives of all financial records.

8. Confidentiality & Risk Management  Handle highly sensitive personal and business information with strict confidentiality  Ensure privacy, discretion, and professionalism at all times  Respond quickly to urgent issues and last-minute changes

Key Requirements / Qualifications

Minimum 3–5 years experience supporting executives or HNW individuals 

Experience in private households, family oAices, or luxury service environments preferred 

Strong proficiency in Microsoft OAice, calendar management, and communication tools

Ability to manage multiple priorities under pressure Core Competencies & Skills

Exceptional organisational and time management skills 

High level of discretion and confidentiality 

Strong interpersonal and communication skills

Problem-solving and proactive mindset (anticipates needs ahead of time) 

Ability to work flexible hours / 24-7 availability when required 

Adaptability in dynamic and high-pressure environments Personal Attributes

Professional, polished, and service-oriented 

Reliable, trustworthy, and detail-oriented 

Calm under pressure and able to handle urgent requests

High level of emotional intelligence and cultural awareness 

Strong sense of ownership and accountability