Procurement Executive

KeyResponsibilities:

A.    Procurement & Sourcing

• Source, evaluate, and negotiate with suppliers to obtain the best pricing, quality, delivery terms, and commercial conditions.
• Prepare and process purchase requisitions, purchase orders, and procurement-related documentation.
• Monitor purchase order status and follow up with suppliers to ensure timely delivery of goods and services.
• Identify alternative suppliers and develop supplier networks to reduce procurement risks.
• Support strategic sourcing initiatives and cost-saving programs.

B.     Supplier Management

• Build and maintain strong relationships with existing and new suppliers.
• Conduct supplier evaluations and monitor supplier performance based on quality, pricing, delivery, and service standards.
• Resolve supplier-related issues, including delivery delays, quality concerns, and pricing discrepancies.
• Assist in supplier contract reviews and negotiations.

C.    Inventory & Supply Chain Management

• Work closely with warehouse and operations teams to maintain optimal inventory levels.
• Monitor inventory movements, stock consumption trends, and replenishment requirements.
• Support inventory planning activities to minimize stock shortages and excess inventory.
• Coordinate incoming shipments and ensure timely receipt of purchased goods.
• Assist in inventory audits and stock reconciliation exercises.

D.    Cost Control & Reporting

• Monitor procurement expenditures and identify opportunities for cost reduction.
• Prepare procurement reports, supplier performance reports, inventory reports, and purchasing analysis.
• Support budgeting exercises and procurement planning activities.
• Maintain accurate procurement records and documentation for audit and compliance purposes.

E.     Team Support & Coordination

• Provide guidance, training, and support to procurement and warehouse personnel where required.
• Coordinate with internal departments including Operations, Workshop, Parts, Sales, Finance, and Management to ensure procurement requirements are fulfilled.
• Support continuous improvement initiatives within procurement and supply chain operations.

F.     Compliance & Governance

• Ensure all procurement activities comply with Company policies, procedures, and approval authority limits.
• Maintain proper documentation and records in accordance with audit and internal control requirements.
• Ensure procurement activities are conducted ethically and in the best interest of the Company.

G.    General Responsibilities

• Carry out any other duties and responsibilities as assigned by Manager from time to time.
• Support business operations and special projects as required.
• Maintain confidentiality of Company information, supplier information, pricing structures, and commercial agreements.

Requirements:

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field.
• Minimum 3 years of relevant experience in procurement, purchasing, or supply chain management.
• Experience in the automotive, engineering, manufacturing, or commercial vehicle industry is preferred.
• Good knowledge of procurement processes, inventory management, and supplier relationship management.
• Experience in sourcing local and overseas suppliers, price negotiation, and vendor evaluation.
• Familiar with Purchase Requisitions (PR), Purchase Orders (PO), quotations, supplier contracts, and procurement documentation.
• Proficient in Microsoft Office applications, particularly Excel, and ERP systems.
• Strong negotiation, communication, and interpersonal skills.
• Good analytical, problem-solving, and organizational skills.
• Able to work independently, manage multiple priorities, and meet deadlines.