Procurement Senior Executive

Key Responsibilities

A. Procurement Operations & Process Execution

• Support the implementation and maintenance of standardized procurement processes, SOPs, and workflows across direct and indirect procurement.

• Ensure procurement activities comply with ISO 9001 requirements, audit expectations, and document control procedures.

• Execute and monitor procurement workflows in Microsoft Dynamics 365 (D365), ensuring completeness, accuracy, and traceability.

• Monitor PR/PO cycle times, documentation quality, and compliance against defined SLAs and KPIs.

• Identify process gaps and recommend continuous improvement initiatives to the Procurement Manager.

B. Contract Administration & Lifecycle Support

• Administer end-to-end contract lifecycle processes, including preparation, review coordination, execution, renewal tracking, and closure.

• Support the drafting, review, and administration of:

• Master Service Agreements (MSA)

• NDAs

• General Terms & Conditions (T&C)

• Supplier and service contracts

• Maintain a centralized contract repository, ensuring version control, validity tracking, and timely renewal alerts.

• Coordinate with Management, QMS, and internal stakeholders on contract reviews and approvals.

C. MSA, NDA & T&C Management Support

• Support the maintenance and rollout of standard procurement contract templates.

• Assist in reviewing contract clauses, identifying deviations, and preparing summaries for escalation and approval.

• Provide guidance to internal stakeholders on standard contract terms and procurement policies within established guidelines.

D. Variation Order (VO) & Change Administration

• Administer Variation Order (VO) processes.

• Verify completeness of VO documentation, justification, and approvals prior to processing.

• Coordinate with Engineering, Maintenance, and Finance to validate scope, cost, and budget alignment.

• Maintain VO registers and prepare summary reports for management review.

E. Supplier Management & Compliance

• Support supplier onboarding, qualification checks, and documentation verification.

• Monitor supplier compliance with approved vendor lists, prohibited supplier lists, and internal procurement policies.

• Assist in supplier performance tracking, issue logging, and corrective action follow-ups.

• Prepare procurement documentation for ISO audits, customer audits, and internal reviews.

F. Procurement Controls & Reporting

• Ensure PR/PO compliance, correct contract referencing, and alignment between pricing, terms, and documentation.

• Support controls related to:

• PR/PO workflows

• Three-way matching

• Payment verification

• Supplier master data accuracy

• Prepare procurement reports, dashboards, and compliance summaries for management.

G. Cross-Functional Collaboration

• Act as a procurement point-of-contact for Finance, QA, Compliance, Engineering, IT, Production, HR, and Maintenance.

• Provide day-to-day guidance on purchasing procedures, vendor engagement, and documentation requirements.

• Support change management initiatives related to procurement process improvements.

Requirements & Competencies

Qualifications & Experience

• Diploma or Bachelor's degree in Supply Chain, Business, Engineering, or related disciplines.

• 3–5 years of procurement experience, preferably with exposure to contract administration and operational procurement.

• Hands-on experience in:

• PR/PO processing and controls

• Contract administration and documentation

• Supplier onboarding and compliance checks

• Variation Order administration

• Familiarity with ISO 9001 and audit environments.

• Experience using ERP systems (preferably Microsoft Dynamics 365).

Core Competencies

• Procurement Operations & Compliance

• Contract Administration & Commercial Awareness

• Supplier Coordination & Documentation Control

• Process Discipline & Continuous Improvement

• Analytical & Detail-Oriented Mindset

• Stakeholder Communication & Coordination