Warehouse Executive

Key Responsibilities

Procurement & Purchasing

• Manage end-to-end purchasing of warehouse materials including TCM herbs, brewing ingredients, packaging materials (bottles, labels, caps), and consumables.
• Source suppliers, negotiate pricing, and maintain strong vendor relationships while ensuring quality and timely delivery.
• Prepare purchase orders, track deliveries, and resolve any discrepancies with suppliers.
• Monitor inventory levels to avoid stockouts or overstocking of critical items.

Inventory Management & Stock Control

• Oversee daily warehouse operations including receiving, storing, picking, packing, and dispatching of goods.
• Maintain accurate stock records in the ERP.
• Perform regular cycle counts and full stocktakes.
• Investigate and resolve inventory discrepancies.

Warehouse Operations

• Ensure proper storage conditions (temperature, humidity, pest control) for sensitive herbal and brewery materials.
• Prepare and manage outbound shipments to distributors, retailers, and export customers.
• Monitor warehouse space utilization and suggest improvements for efficiency.

Compliance & Safety

• Adhere to relevant regulatory requirements for TCM and food safety.
• Maintain cleanliness, organization, and safety standards in the warehouse.
• Conduct risk assessments and ensure proper handling of materials.
• Assist in audits (internal, external, or regulatory).

Reporting & Continuous Improvement

• Generate regular reports on stock levels, consumption, purchase status, and warehouse KPIs.
• Identify opportunities to optimize processes, reduce waste, and lower costs.
• Support the implementation of warehouse best practices and digital tools.

Requirements & Qualifications

Education

• Diploma or Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related field.

Experience

• Minimum 2 years of relevant experience in warehouse operations, preferably in food & beverage, brewery, pharmaceutical, or TCM/herbal products industry.
• Hands-on experience with purchasing, inventory management, and stocktaking.

Skills & Competencies

• Strong knowledge of inventory control principles and procurement processes.
• Excellent attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Proficient in MS Office (especially Excel) and inventory software.
• Ability to work independently and as part of a team.
• Physically fit and able to work in a warehouse environment.
• Knowledge of TCM ingredients or brewery operations is a strong advantage.

Personal Attributes

• High integrity and reliability.
• Proactive, organized, and able to work under pressure.
• Strong communication skills.