EVENT PRODUCER

The Role:

Event Producers lead the end-to-end management of a production. They oversee and manage the entire lifecycle of production, from content ideation to pre-production and production. They lead a team responsible for the creative coordination and logistical management of the production to ensure smooth production operations.

Event Producers are required to work with multiple internal and external stakeholders to raise funding, hire the technical and creative teams, and plan timelines and productions. They are also required to liaise with authorities for regulatory and legal approvals. They manage all finances of the production, including setting ticket prices and securing funding and sponsorships. They develop the marketing strategy to publicise and promote the production.

Job Responsibilities:

• Plan types of productions and scheduling
• Organise meetings with the creative and technical leadership
• Drive projects to meet schedules, budget, manpower and technical quality targets
• Identify tools and pipeline requirements for allocated work
• Plan timeline for all teams
• Create and manage production schedules based on, but not limited to, rehearsals, performances, bump in and teardown
• Organise and lead production meetings
• Hire and manage the technical teams, vendors and suppliers, and ensure technical elements of the production are completed safely and within the timeline and budget
• Monitor and forecast work allocations and staffing of the various teams
• Ensure decisions made and exercised regarding all technical elements comply with health and safety legislation
• Manage, troubleshoot and problem-solve situations Communicate actively with the creative, technical and stage management teams to ensure aspects of production fall within the allocated budget
• Work with technical and stage management teams to determine and resolve issues associated with production
• Ensure project targets and requirements are completed on time
• Conduct regular project reviews to recommend schedule changes, costs, or resource adjustments
• Manage administration such as transport and accommodation for the entire production crew and cast
• Ensure legal compliance regarding all production procedures
• Oversee overall risk and safety for all technical and stage management functions
• Review and update risk and safety protocols (Mainly applicable to venues)
• Source for external venue and rehearsal spaces (Mainly applicable to venues)
• Create and allocate budgets for all teams
• Review budgets and expenses to monitor overall spending
• Ensure all salaries, taxes and expenses are paid on time
• Communicate common goals, direction and responsibilities with cast and crew involved in the production
• Monitor and forecast budgets, work allocations and staffing of the various teams
• Develop team members by coaching, mentoring and engaging in career discussions (Mainly applicable to venues)
• Exhibit effective performance management practices within the team following organisational policies and procedures (Mainly applicable to venues)
• Create a marketing strategy and plan to identify and reach the audience through appropriate channels
• Measure the success of marketing strategy and plan
• Determine pricing of tickets for the production
• Build relations with external media stakeholders to promote the production
• Contribute inputs or develop fundraising strategy to source funds
• Develop overall budget estimates for suitable ideas or proposals
• Support the negotiations with financiers and provide options for profit-sharing models

Job Requirements:

• Degree in Arts & Media Management
• Minimum 5 years in Theatre or Stage Production
• Business Negotiation
• Contract Vendor Management
• Fundraising and Sponsorship
• Integrated Marketing
• Market Evaluation
• Market Intelligence
• Public Relations Management
• Legal and Regulatory Compliance
• Production Budget Management
• Performing Production Operations
• Procurement for Production Operations
• Production Planning and Scheduling
• Production Quality Management
• Project Management
• Risk Assessment for Production
• Workplace Safety and Health