Marketing Operations Executive

Role Overview

We are looking for a highly organised and detail-oriented Marketing Operations Executive to be the administrative backbone of our airport retail team. In this role, you will own the schedules, data entry, and tracking all our marketing campaigns, price listings, and in-store displays. If you are someone who loves timelines, catches errors easily, and takes pride in keeping projects moving forward without being micromanaged, we want you on our team.

Key Responsibilities

Marketing Administration & DataControl

·      POS System Ownership: Take full charge of data entry into the NEC POS system for brand listings, price mechanics, and promotions. Ensure 100% price accuracy before any campaign goes live.

·      Shared Drive Management: Maintain a perfectly organised digital filing system (Folders 01A, 01B, 01C). Ensure all current campaign artwork, templates, and visual briefs are easy to find.

·      Claims & Invoice Tracking: Collect, check, and compile all marketing invoices, vendor claims, and paperwork forCAG-driven events so they are error-free before manager approval.

·      Pop-Up Scheduling: Manage the booking calendar and operational schedules for brand pop-up spaces across all airport outlets.

Campaign Coordination & Shop FloorSupport

·      Timeline Tracking: Maintain the master marketing calendar. Track all upcoming campaign deadlines independently and flag them to management early.

·      Display Compliance Checks: Distribute PowerPoint planograms to store managers and check the shop floor to ensure physical displays and posters match the visual briefs exactly.

·      In-Store Media Management: Monitor the condition of physical posters, digital screens, and shelf-talkers in-store, coordinating quick updates or replacements if they are damaged or outdated.

·      Permit Routing Coordination: Route necessary airport permit forms to the respective internal teams for completion, and coordinate with HR for final submission and settlement.

Data Compilation & EmailCommunications

·      Report Preparation: Gather raw data (sales numbers, traffic, promo redemptions) and compile them into clear, structured weekly and monthly updates.

·      Promotional Information Deployment: Package and blast out campaign guidelines, promotional pricing mechanics and marketing updates to store teams via email

·      Administrative Support: Assist the Marketing Manager by drafting routine email follow-ups or organizing administrative requests as directed.

Key Requirements & Qualifications

·      High Attention to Detail: A natural ability to spot errors in text, pricing numbers, deadlines, or file versions before things go live.

·      Strong Follow-Through: A disciplined, independent work ethic. You finish what you start and provide regular progress updates without needing to be chased.

·      Highly Organised: Strong structural thinking with hands-on experience managing shared drives, databases, or complex tracking sheets.

·      Excellent Email Etiquette: Able to communicate instructions and follow up on requests via email clearly, politely, and concisely.

·      Technical Skills: Strong proficiency in Microsoft Office—specifically Excel for data tracking and PowerPoint for managing display templates.

·      Experience & Background: Diploma orDegree in Business Administration, Operations, Retail Management, or a related field. 1–3 years of experience in an Admin Assistant, Sales Coordinator, or Operations Admin role is preferred. Fresh graduates with highly organised portfolios are welcome to apply.