Senior Manager, Vendor Management & Procurement

Company Overview

Pico Art International Pte Ltd is a global leader in experiential marketing, delivering Total Brand Activation. Pico transforms creative concepts into immersive experiences through design, fabrication, event management, and brand activation services.

Job Summary

This combined role ensures the effective management of vendor relationships while overseeing procurement activities to optimize costs and operational efficiency.

Responsibilities

Vendor Management

• Assign projects to vendors based on project requirements, vendor capabilities, and negotiation results to ensure optimal match
• Monitor vendor performance against KPIs and contractual obligations to maintain service quality
• Conduct vendor evaluations and tiering to assess price competitiveness and service levels
• Manage vendor relationships to build and sustain long-term strategic partnerships
• Review and analyze vendor rebate schemes and incentive programs for cost-effectiveness
• Grade vendors periodically and recommend improvements or re-evaluation to enhance vendor quality
• Conduct After Action Reviews for key projects to identify lessons learned and improvement areas
• Expand the vendor pool continuously to maintain a competitive and reliable supply chain

Procurement and Purchase Oversight

• Track and manage Purchase Orders awarded to vendors to ensure accurate procurement records
• Calculate and monitor subcontracting work amounts to align with company objectives and budgets
• Negotiate pricing strategies and contract terms with vendors to secure favorable deals
• Ensure procurement activities comply with company policies and budget constraints

Performance Monitoring & Continuous Improvement

• Monitor vendor performance regularly, provide feedback, and address discrepancies to improve outcomes
• Track key milestones and deliverables related to vendor scope of work to ensure timely completion
• Lead or participate in performance review meetings with vendors to drive continuous improvement

Calendar & Resource Planning

• Monitor and manage event calendars and logistics planning to support operational efficiency
• Coordinate internal and vendor resources to ensure timely delivery of services and materials
• Anticipate resource needs and plan proactively to prevent delays or shortages
• Assign projects to core and preferred vendors, balancing job distribution among key vendors

Reporting & Analysis

• Prepare reports on vendor performance, procurement status, cost savings, and contract compliance for management review
• Analyze procurement data to identify cost-saving opportunities and process efficiencies

Strategic Sourcing & Negotiation

• Conduct market research to identify potential new vendors and sourcing opportunities
• Develop negotiation strategies to improve pricing, terms, and overall value
• Ensure procurement delivers value for money while maintaining quality standards

Required competencies and certifications

• Bachelor’s degree in Business Administration, Procurement, or related field
• 5 to 8 years of experience in vendor management and procurement
• Strong negotiation and contract management skills demonstrated through successful vendor agreements
• Proven ability to develop and maintain vendor scorecards, SLAs, and KPIs for performance management
• Excellent interpersonal and relationship-building skills with internal stakeholders and external vendors
• Strategic thinking and decision-making skills to support procurement and vendor management objectives

Preferred competencies and qualifications

• Experience in sectors such as interior fit-out, construction, hospitality, MICE, events, exhibitions, and experiential environments