6 Months Junior Secretary (Convertible to Perm)

Position: 6 Months Junior Secretary (Convertible to Perm)

Salary: $3,000 - $3,700

Location: West

Working Hours / Days: 8.30am - 5.30pm / 9.00am - 6.00pm (Mon - Fri) 

Responsibilities:

Administrative Support

• Perform general office duties, including answering phones, managing correspondence and disseminating signed documents
• Verify receipts, update payment records, perform monthly bank reconciliations and assist in tracking payments
• Manage Executive Chairman's calendar, scheduling meetings, appointments and reservations
• Arrange flights, hotel bookings and plan detailed itineraries for overseas trips
• Maintain organised records and files, both electronically and in paper format
• Assist in managing, arranging and displaying gifts and souvenirs received by Executive Chairman
• Oversee Executive Chairman's offices and stores at various locations
• Assist with basic office maintenance and management
• Supervise the tea lady and cleaner to ensure cleanliness and tidiness in Executive Chairman's office and VIP lounge area
• Provide miscellaneous support and handle other tasks as assigned within the Executive Chairman's office

Inventory Management

• Maintain office supplies and ensure timely replenishment
• Manage the distribution of corporate gifts, including wines, dining sets, luggage etc
• Ensure the accuracy of stock records and proper inventory labelling

Event Management

• Assist in planning and organising company events such as birthdays, Chinese New Year celebrations, dinners and dances and facility openings
• Provide logistical support during VIP visits, including meeting room setup and meal preparation

Requirements:

• At least 2 years of relevant working experience
• Min GCE “O” Level / Diploma and above
• Patient and hardworking
• Tech savy
• Strong organisational skills with the ability to manage multiple tasks efficiently
• Candidates with prior hands on experience in the Service industry would be an added advantage
• Attention to detail and a proactive approach to problem-solving
• Excellent written and verbal communication skills

Interested applicants, please submit your application online to apply.

We regret to inform that only shortlisted candidates will be notified.

Koh Hian Khng Nick

Dynamic Human Capital Pte Ltd

Registration No: R1769319

License No: 12C6253