Accounts & Admin Assistant (Vessel or Ship Finance/ Up to $4k Bonus!)

[Order ID: 628778]

Responsibilities :

• Verify the content and figures of expense reports received monthly from ship management companies, and inquire about any errors or uncertainties with them. .
• Confirm whether the expenses should be processed as owner's expenses and ensure the accuracy of the figures.
• Generally, monthly reports are finalized each month to confirm vessel expenses.
• Monthly confirmation is necessary to ensure timely closing of the fiscal year.
• If vessel expenses incurred by shipowners are included in expense reports from management companies, invoices are created and sent to the respective parties when such expenses are accounted for.
• There are cases where the company directly pays for vessel expenses on behalf of the shipowners, in which case invoices are also issued and billed accordingly.
• Additionally, there are invoices such as Hire Invoice issued monthly (regularly).
• Review and prepare INVOICEs necessary for the company's payment processing (actual payment processing is handled by another accountant, so not required).
• Payments are made approximately three times a month (10th, 20th, end of the month).
• Prepare monthly profit and loss statements for each vessel. Submit profit and loss reports to the headquarters (submitted to headquarters staff for final submission to the chairman).
• Other general affairs tasks.

Requirements :

• Minimum of 2-3 years of practical experience in ship expense budgeting or accounting-related tasks in a ship management company or ship owner.

Please include the following for us to conduct an effective job matching for you: 

• Earliest availability date/ notice period
• Expected & Last drawn salary

To Apply, please kindly email your updated resume to [email protected] 

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities. 

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EA Personnel Name: Victoria Loh Jie Li

EA Personnel Reg. No.: R1330197

EA Licence No.: 07C5771