Accounts and Sales Support Assistant (4 months) - Innovative Company

Job description:

As an Accounts and Sales Support Assistant, you will be responsible for supporting the OSP and IT department in project tracking and assisting the finance department in carrying out its responsibilities. They are responsible for various administrative tasks related to project management and finance, ensuring accurate documentation and compliance with company policies and accounting practices. You will work closely with the operation team and Directors.

Role Responsibilities:

•Responsible for providing and tracking quotes to clients and assisting in the preparation of tenders.

•Process sales quotations, purchase orders and sales Invoices and generate reports as needed.

•Perform simple project and project-related items costing to support project management activities.

•Provide general administration support to the project team and assist the project manager in determining quantities for variations and progress claims.

•Responsible for tracking and updating all Schedules of Rates (SORs) in the accounting system.

•Work with Internal engineering teams and vendors to request quotations and coordinate scope requirements and clarifications.

•Consolidate and compile relevant project information for reporting purposes.

•Work with Directors on financial management tasks, such as ensuring accuracy of chargeability, reconciling cost variances

•Maintain and update the financial dashboard daily to ensure it is always up to date.

•Record and process all business transactions in the accounting system accurately.

•Responsible for managing accounts receivable, including updating sales listings, and receipts and managing receivable.

•Enter accurate data into the accounting system and maintain proper filing of documentation and records.

•Perform any other ad-hoc assignments as required by the department.

Qualifications Requirements

•A Diploma holder

•Proficiency in MS Office, Excel and PowerPoint

•1 - 2 years experience

Preferences

• Attention to detail.

• Ability to prioritize tasks and manage multiple tasks simultaneously.

• Proven ability to manage time efficiently and meet deadlines.